[PBARC] Message Handling Instructions
E Glenn Wolf Jr
egwolfjr at classicnet.net
Tue Nov 17 21:30:20 EST 2009
FYI
From: aresraces at yahoogroups.com [mailto:aresraces at yahoogroups.com] On Behalf
Of Mike Nettles
Sent: Tuesday, November 17, 2009 18:19
To: aresraces at yahoogroups.com
Subject: [aresraces] Message Handling Instructions
Just a refresher on message handling instructions when sending traffic. I
thought this was still on the RACES page but noticed today it wasn't. I
added it to the page and am sending it here to get the info out to those
that need it for the drill. I believe its still in the SOP or Plan on the
website too.
Good luck tomorrow, I'm glad to see all the interest in this drill. Lets do
the best we can and most of all, be safe.
73
Mike kb5wbh
http://www.arhams.org/races/standard.html
Note: It will be a big plus for us if we could help make the incoming
traffic move quicker to the right people at ADEM once it is recieved at
KE5VRO. These standards should be used when sending packet traffic, HF voice
traffic or when sending email to KE5VRO using the Winlink email system.
ADEM email subject standards for incident reporting
ADEM has standards established for email subjects used to report incident
information.
Below are the subjects catagories and format we would like you to use when
emailing ADEM information about an event related to your Organization.
If the email is related to an exercise add the word exercise at the end of
the subject line.
In the subject field on your email form please use the format:
(Organization Name) (Catagory) (Type of Incident)
Examples:
Madison County Request 001 Security Personnel Needed Tornado
Monroe County Damage Homes Flooding
Garland County Shelter Hazmat Spill
Impact
(Organization Name) Impact (Type of Incident)
The email with this subject would contain the initial information to be
reported. In the body of the message you would put the what, when, where and
why information about the event along with who (point of contact and point
of contact phone number or means of communication needed to establish
contact).
Examples:
Lonoke County Impact Tornado Touchdown
Lonoke County Impact Hazmat Spill
Notification Received
(Organization Name) Notification Received (Type of Incident)
The email with this subject would contain information about who has been
notified, when they were notified etc.
Examples:
State Health Notification Received Hazmat Spill
Lincoln County Notification Received Level 4 Event PBA
EOC
(Organization Name) EOC (Status) (Type of Incident)
This subject standard will provide status of your emergency operation
center. The status field would be one of the following: Activated ,
Operational, Standing Down.
Examples:
Grant County EOC Activated PBA Level 4 Event
Grant County EOC Standing Down Tornado
Garland County EOC Operational Winter Storm
Damage
(Organization Name) Damage (Type of Incident)
The email with this subject would contain information about types of
damages. total count of damaged homes, businesses, facilities and monitary
totals.
Examples:
Drew County Damage Tornado
Scott County Damage Explosion
Evac
(Organization Name) Evac (Type of Incident)
The email with this subject would contain information related to evacuation
of people in an area. Where, when and how many.
Examples :
Fulton County Evac Fooding
Madision County Evac Winter Storm
Shelter
(Organization Name) Shelter (Type of Incident)
The email with this subject would contain information related to the
establishment of shelters. The types of information needed are the location,
point of contact name, POC phone number and number of people sheltered.
Examples:
Logan County Shelter Nuclear One Event
Pope County Shelter Nuclear One Event
Request
(Organization Name) Request (Number) (Type of Incident)
The email with this subject would contain information about requests for
assistance. . Each email should be a seperate request for assistance for
each resource needed and each should have a number assigned by the
Organization to aid in tracking. This makes it easier to track each item
requested.
Examples:
Monroe County Request 0001 Medical Supplies Tornado
Conway County Request 0089 Security Personnel Earthquake
Declaration
(Organization Name) Declaration (Status) (Type of Incident)
The email with this subject would contain information related to the
declaration of a state of emergency within the Organization. The declaration
status will be verbal or formal. It becomes formal when a sign declaration
is received by ADEM.
Examples:
Sharp County Declaration Verbal Tornado
Sharp County Declaraton Formal Winter Storm
Road Closure
(Organization Name) Road Closure (Type of Incident)
The email with this subject would contain information related to the closing
of road, with the where, when why and point of contact details.
Example:
Garland County Road Closure Highway 5 Flooding
TCP
(Organization) TCP (Type of Incident)
The emails with this subject would contain information about the status of
traffic control points
Example :
Jefferson County TCP PBA Level 4 Event
Reception Centers
(Organization) Reception Centers (Type of Incident)
The emails with this subject would contain information about the status of
reception centers established. .
Examples:
Dallas County Reception Centers PBA Level 4 Event
News Release
(Organization) News Release (Number) (Type of Incident)
This standard allow for the distribution and tracking of news releases.
Example:
CSEPP Joint Information Center News Release # 0002 PBA Level 4 Event
Madison County News Release # 0034 Flooding
Information
(Organization) Information (Type of Incident)
The email with this subject would contain information that doesn't fit into
the other catagories of subjects.
Examples:
Cleburne County Information Hazmat
Sitrep
(Organization Name) Sitrep (Type of Incident)
The email with this subject would contain information contained in an
attached situation report. The template for the sitrep and an example are
attached.
Just change the information at the top of the document to reflect your
organizations information. Enter the information under each of the headings
on the report and attach it to an email with the Sitrep subject. We would
like this report sent 30 minutes after you have become operational and
every hour there after if possible. Any changed information in the followup
sitreps sent hourly should be colored in red. This information is then
placed in the state sitrep which during major events is posted to the ADEM
webpage.
Examples:
Baxter County Sitrep Tornado
Grant County Sitrep PBA Level 4 Event
__._,_.___
Reply
<mailto:Mike_Nettles at centurytel.net?subject=Message%20Handling%20Instruction
s> to sender | Reply
<mailto:aresraces at yahoogroups.com?subject=Message%20Handling%20Instructions>
to group
Messages
<http://groups.yahoo.com/group/aresraces/message/3221;_ylc=X3oDMTM0NHBvOGFuB
F9TAzk3MzU5NzE0BGdycElkAzE4NTY1NTMEZ3Jwc3BJZAMxNzA1MDgzMjM1BG1zZ0lkAzMyMjEEc
2VjA2Z0cgRzbGsDdnRwYwRzdGltZQMxMjU4NTAzNTYwBHRwY0lkAzMyMjE-> in this topic
(1)
Recent Activity:
<http://groups.yahoo.com/group/aresraces;_ylc=X3oDMTJlcG9qNmk5BF9TAzk3MzU5Nz
E0BGdycElkAzE4NTY1NTMEZ3Jwc3BJZAMxNzA1MDgzMjM1BHNlYwN2dGwEc2xrA3ZnaHAEc3RpbW
UDMTI1ODUwMzU2MA--> Visit Your Group
<http://groups.yahoo.com/group/aresraces/post;_ylc=X3oDMTJlaWllYmNjBF9TAzk3M
zU5NzE0BGdycElkAzE4NTY1NTMEZ3Jwc3BJZAMxNzA1MDgzMjM1BHNlYwNmdHIEc2xrA250cGMEc
3RpbWUDMTI1ODUwMzU2MA--> Start a New Topic
MARKETPLACE
Mom
<http://us.ard.yahoo.com/SIG=14kv4rmpf/M=493064.12016295.13793596.10835568/D
=groups/S=1705083235:MKP1/Y=YAHOO/EXP=1258510761/L=/B=3hALAESO53Y-/J=1258503
561568992/K=EJAfuIAsb974x2WVY.YFXg/A=5697381/R=0/SIG=11eaa5dke/*http:/groups
.yahoo.com/group/mompowergroup/> Power: Discover the community of moms
doing more for their families, for the world and for each other
<http://groups.yahoo.com/;_ylc=X3oDMTJkZXBubTB2BF9TAzk3NDc2NTkwBGdycElkAzE4N
TY1NTMEZ3Jwc3BJZAMxNzA1MDgzMjM1BHNlYwNmdHIEc2xrA2dmcARzdGltZQMxMjU4NTAzNTYw>
Yahoo! Groups
Switch to:
<mailto:aresraces-traditional at yahoogroups.com?subject=Change%20Delivery%20Fo
rmat:%20Traditional> Text-Only,
<mailto:aresraces-digest at yahoogroups.com?subject=Email%20Delivery:%20Digest>
Daily Digest .
<mailto:aresraces-unsubscribe at yahoogroups.com?subject=Unsubscribe>
Unsubscribe . <http://docs.yahoo.com/info/terms/> Terms of Use
.
<http://geo.yahoo.com/serv?s=97359714/grpId=1856553/grpspId=1705083235/msgId
=3221/stime=1258503560/nc1=3848621/nc2=4507179/nc3=5733757>
__,_._,___
More information about the PBARC
mailing list