[K3PZN-List] Hamfest Committee Meeting Report

Thu, 26 Sep 2002 13:16:02 -0400

Greetings all,

     I wish that I could have attended the meeting, but had a family
conflict. I can help in the morning until around 1PM or so. I would like
to pay for a table to sell some of my stuff, but I would also like to
help with the event. Is there something that I could do inside that
would allow me to stay close to my table and help with the event?? My
son will be watching my table so I don't have to be right there.
Maybe I could help Joe at the Talkin/Club table??

Doug Kearney,
N5LBJ

-----Original Message-----
From: [email protected]
[mailto:[email protected]] On Behalf Of Stephen C Beckman
Sent: Thursday, September 26, 2002 12:59
To: [email protected]
Subject: [K3PZN-List] Hamfest Committee Meeting Report

Greetings Everyone,

Thanks again to all that attended -- it was a great time!

Here's the list of activites, current team leaders, and areas where
additional staff is needed.

Ongoing Events:
Advertising -- John AK3Z, John W3JJH (need to confirm W3JJH) Prizes --
Steve N3SB Indoor Table pre-sales -- See below.

Saturday 10/26 Events:
Table setup  -- OPEN -- NEED HELP
Tailgate & Parking setup  -- OPEN -- NEED HELP

Sunday 10/27 Events:
Treasurer -- Bill N3WM and Frank K3MTT
Indoor Table Sales  -- Al K3ZE
Flea Market Sales  -- OPEN -- NEED HELP
Ticket Sales  -- OPEN -- NEED HELP
Parking  -- OPEN -- NEED HELP
Talk-in  -- Joe N3YIM
VE Exams -- VE Team (need to confirm)
Vendor Satisfaction -- Al K3ZE
Club Table  -- Joe N3YIM -- NEED ADDITIONAL HELP
Special Events Station -- Mike N3VOP (need to confirm)
Radio Checks  -- Tom N3PSB (need to confirm)
Public Address Announcer  -- Jim WX3B
Security Coordinator -- Jerry N3GQK -- NEED ADDITIONAL HELP Cleanup  --
OPEN

Table pre-sales:
A vendor go-get list has been started. The committee spent some time
discussing how to get these, and other indoor vendors booked.  I'll
complete the list, divide it into smaller pieces, and pass them out to
the committee so that the vendors can be contacted via phone, fax, or
email.

General status:

The committe also compared its progress relative to the master
checklist. All critical items have been completed, so nothing short of
having terrible weather can stop the hamfest from occurring. Flyer
distribution and advertising have been taken to new extremes this year,
so this hamfest could easily turn out being one of the best (just look
what happened to the
Tailgate-Fest!)

Call for help:
Please have a look at the staffing gaps we still have. These positions
need to be filled in order for our hamfest to be successful. It's not
too early to volunteer, get up to speed on what's needed, and sit in on
the final planning sessions we'll be scheduling during the countdown to
Hamfest Day, October 27.

73; Steve, N3SB

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