[K3PZN-List] Hamfest Committee Meeting Report

[Stephen C Beckman]

Greetings Everyone,

Thanks again to all that attended -- it was a great time!

Here's the list of activites, current team leaders, and areas where
additional staff is needed.

Ongoing Events:
Advertising -- John AK3Z, John W3JJH (need to confirm W3JJH)
Prizes -- Steve N3SB
Indoor Table pre-sales -- See below.

Saturday 10/26 Events:
Table setup  -- OPEN -- NEED HELP
Tailgate & Parking setup  -- OPEN -- NEED HELP

Sunday 10/27 Events:
Treasurer -- Bill N3WM and Frank K3MTT
Indoor Table Sales  -- Al K3ZE
Flea Market Sales  -- OPEN -- NEED HELP
Ticket Sales  -- OPEN -- NEED HELP
Parking  -- OPEN -- NEED HELP
Talk-in  -- Joe N3YIM
VE Exams -- VE Team (need to confirm)
Vendor Satisfaction -- Al K3ZE
Club Table  -- Joe N3YIM -- NEED ADDITIONAL HELP
Special Events Station -- Mike N3VOP (need to confirm)
Radio Checks  -- Tom N3PSB (need to confirm)
Public Address Announcer  -- Jim WX3B
Security Coordinator -- Jerry N3GQK -- NEED ADDITIONAL HELP
Cleanup  -- OPEN

Table pre-sales:
A vendor go-get list has been started. The committee spent some time
discussing how to get these, and other indoor vendors booked.  I'll
complete the list, divide it into smaller pieces, and pass them out to the
committee so that the vendors can be contacted via phone, fax, or email.

General status:

The committe also compared its progress relative to the master checklist.
All critical items have been completed, so nothing short of having terrible
weather can stop the hamfest from occurring. Flyer distribution and
advertising have been taken to new extremes this year, so this hamfest
could easily turn out being one of the best (just look what happened to the
Tailgate-Fest!)

Call for help:
Please have a look at the staffing gaps we still have. These positions need
to be filled in order for our hamfest to be successful. It's not too early
to volunteer, get up to speed on what's needed, and sit in on the final
planning sessions we'll be scheduling during the countdown to Hamfest Day,
October 27.

73; Steve, N3SB