[Alexandria Radio Club Reflector] Field Day Site Visit/Initial Planning

Mon Apr 3 19:28:13 EDT 2023

i can serve as band captain as needed, although i probably won't be there
the whole time.
73
Sandra
KQ4bdg

On Mon, Apr 3, 2023 at 10:11 AM <rwcrumley2222 at gmail.com> wrote:

> To those in the TO line, thank you so much for taking the time out of your
> Sunday morning to visit the FD site with me.  I really appreciate it and
> the
> discussion held as we start looking towards Field Day.  I apologize for the
> delay in getting this out to you all.  I have been trying to confirm a few
> items and get us to a good starting point.  I believe we are on a good path
> as we start the planning process.  As stated at the site, several items we
> need to look into:
>
>
>
> 1.      The pavilion and park does not include power.  We need to ensure we
> have enough generators to power us through the entire FD period. Logistics
> Committee can work towards ensuring we have all supplies/support we will
> need to operate.
> 2.      There are no lights at the park.  We will need to provide lights
> for
> the pavilion and individual stations.  The thought is that we get LED strip
> lights or something similar for each station.
> 3.      We need to look into the possibility of getting a port-a-potty
> rented for the event.  Need to also see what the city will require for us
> to
> do so.
> 4.      Looking at the layout, I have attached a beginning set up diagram
> on
> what we may be able to do for FD.  If we use this as a starting point, it
> looks like we can operate the following stations:
>
> Satellite
>
> 40M CW
>
> 40M Phone
>
> 20M Phone
>
> 10M Phone
>
> 15M Phone
>
> 80M/160M Phone
>
> VHF/UHF/6M
>
> 5.       The following individuals have agreed to serve as Band Captains:
>
> Satellite: Joe Porcello (KT3I)
>
> 40M CW: Ian Keith (N8IK)
>
> 40M Phone: Erik Misavage (KI4BXU)
>
> 80M/160M:
>
> 20M: Ed Colona (K4ESC)
>
> 10M: Jason Palma (WA6MPR)
>
> 15M: Jay Orbin (KV3W)
>
> Digital Modes:  Used at each station as desired.
>
> VHF/UHF/6M: Todd Taylor (KO4IJH)
>
> 6.        We also need to get a few committees set up, including: Meal
> Planning, Logistics, Set-up/Tear Down, Safety/Security.  If you are
> interested in serving as a committee chair or on a specific committee,
> please let me know.  Thank you.
>
> 7.       We will need a few people to be our night security personnel while
> we have others operating.  Does anyone want to volunteer to be a member of
> the night security team?
>
> 8.       We also need a safety officer for the event.  Would anyone like to
> volunteer for that position?
>
> 9.       Jan (KB2LRX) has volunteered to be our PIO and has already begun
> working on several items to get the word out and involve some of our local
> media.  Thank you.  We would like to invite local media, city leadership,
> local civic organizations, and youth organizations (CAP, Boy/Girl Scouts,
> etc.) as well.  Love to get some local youth interested in Amateur Radio
> and
> provide them an opportunity to get on the air during the event.
>
> 10.   Shelters: If you have any canopies, tents, tarps or other items we
> can
> use to make shelters/protect equipment and the pavilion, please let us
> know.
> (Logistics committee will be managing our inventory from within the club).
>
>
> 11.   We have not registered on ARRL as a Field Day club yet.  I will work
> with our Club Trustee (KA4GFY) and our President (KI4D) to make that
> happen.
> Once we have determined what our final station number will be, we will work
> to get us registered and on their list.
>
> 12.   Logging: To ensure we are standardized throughout the entire event,
> we
> will be using N3FJP logging software for all participants.  Joe (KT3I) is
> working on several projects to help us manage this process. He is build a
> website/server system to help us manage the logging software and allow us
> to
> catch dupes when we change out operators.
>
> 13.   Joe (Kt3I) is also going to set up a couple of nodes to allow us to
> use internet via the AREDN network similar to last year.  He is also
> setting
> up a local Wifi for our use.  In addition, he is also creating a digital
> dashboard that will be fed by our logs to show where we are standing in
> real
> time.  He is asking if Alex (KO4ZMC) is willing to assist in this endeavor.
>
>
> 14.   Unfortunately, I will be in Florida during our next meeting.  I will
> continue to develop our plan.  In the mean time, please let me know if
> there
> are other areas you would like to assist, any suggestions you may have, and
> any lessons you have learned in the past that you believe would be helpful
> to another successful Field Day.
>
>
>
>
>
> Thank you for your time.  I appreciate everyone's efforts thus far.
>
>
>
> 73,
>
> Bob KO4ZIK
>
>
>
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-- 
Sandra
__________________
Dr. Sandra Cruz-Pol
NSF ERC Program Director
https://sites.google.com/view/sandraxpol
SandraCruzPol at ieee.org