[Alexandria Radio Club Reflector] Field Day Site Visit/Initial Planning

Mon Apr 3 18:49:37 EDT 2023

I have battery, solar, and an inverter generator for the vhf station. 

Sent from my iPhone

> On Apr 3, 2023, at 16:52, Ed, W4EDF via AlexandriaRadioClub <alexandriaradioclub at mailman.qth.net> wrote:
> 
> I will have solar/battery power available for the 20W station
> 
> W4EDF
> 
>> On 4/3/23 11:52, n4asx at cox.net wrote:
>> Power can be provided by the club's 2KW Honda Generator and I will have a
>> Honda 2KW generator.  In addition there are other members who have
>> generators and several members had solar power systems for their stations.
>> We need to add fuel for the generators, power distribution, safety flags to
>> the list of logistics support.
>> 
>> Lights bring bugs, but small battery powered lighting seems to work for
>> logging
>> 
>> We've done that before,  need to check with the parks and rec to insure we
>> can do this and last time, at Ben Brennen Park it costs us about $250 .
>> Doable.
>> 
>> Layout depends on the set up of the bands.  If we use 6 Stations,
>> 75,40,20,15,10 and VHF and any mode on each station we can avoid cosite
>> interference.
>> 
>> Food prep should be away from operating stations, as food areas tend to be
>> conversational areas and interfere with the operators.
>> 
>> 
>> 73 Rick
>> 
>> 
>> 
>> -----Original Message-----
>> From: alexandriaradioclub-bounces at mailman.qth.net
>> <alexandriaradioclub-bounces at mailman.qth.net> On Behalf Of
>> rwcrumley2222 at gmail.com
>> Sent: Monday, April 3, 2023 9:30 AM
>> To: janmaas at mindspring.com; 'Ian' <iann8ik at gmail.com>; orbinjj at gmail.com;
>> escolonna at comcast.net; bbbstevenson at aol.com; mjohnson at paradigmcos.com;
>> jackparker at w4jj.com; don.ki4d at gmail.com; alexandriaradioclub at mailman.qth.net
>> Cc: 'ARC Leadership Group' <arc-leadership-group at googlegroups.com>
>> Subject: [Alexandria Radio Club Reflector] Field Day Site Visit/Initial
>> Planning
>> 
>> To those in the TO line, thank you so much for taking the time out of your
>> Sunday morning to visit the FD site with me.  I really appreciate it and the
>> discussion held as we start looking towards Field Day.  I apologize for the
>> delay in getting this out to you all.  I have been trying to confirm a few
>> items and get us to a good starting point.  I believe we are on a good path
>> as we start the planning process.  As stated at the site, several items we
>> need to look into:
>> 
>> 
>> 
>> 1.    The pavilion and park does not include power.  We need to ensure we
>> have enough generators to power us through the entire FD period. Logistics
>> Committee can work towards ensuring we have all supplies/support we will
>> need to operate.
>> 2.    There are no lights at the park.  We will need to provide lights for
>> the pavilion and individual stations.  The thought is that we get LED strip
>> lights or something similar for each station.
>> 3.    We need to look into the possibility of getting a port-a-potty
>> rented for the event.  Need to also see what the city will require for us to
>> do so.
>> 4.    Looking at the layout, I have attached a beginning set up diagram on
>> what we may be able to do for FD.  If we use this as a starting point, it
>> looks like we can operate the following stations:
>> 
>> Satellite
>> 
>> 40M CW
>> 
>> 40M Phone
>> 
>> 20M Phone
>> 
>> 10M Phone
>> 
>> 15M Phone
>> 
>> 80M/160M Phone
>> 
>> VHF/UHF/6M
>> 
>> 5.       The following individuals have agreed to serve as Band Captains:
>> 
>> Satellite: Joe Porcello (KT3I)
>> 
>> 40M CW: Ian Keith (N8IK)
>> 
>> 40M Phone: Erik Misavage (KI4BXU)
>> 
>> 80M/160M:
>> 
>> 20M: Ed Colona (K4ESC)
>> 
>> 10M: Jason Palma (WA6MPR)
>> 
>> 15M: Jay Orbin (KV3W)
>> 
>> Digital Modes:  Used at each station as desired.
>> 
>> VHF/UHF/6M: Todd Taylor (KO4IJH)
>> 
>> 6.        We also need to get a few committees set up, including: Meal
>> Planning, Logistics, Set-up/Tear Down, Safety/Security.  If you are
>> interested in serving as a committee chair or on a specific committee,
>> please let me know.  Thank you.
>> 
>> 7.       We will need a few people to be our night security personnel while
>> we have others operating.  Does anyone want to volunteer to be a member of
>> the night security team?
>> 
>> 8.       We also need a safety officer for the event.  Would anyone like to
>> volunteer for that position?
>> 
>> 9.       Jan (KB2LRX) has volunteered to be our PIO and has already begun
>> working on several items to get the word out and involve some of our local
>> media.  Thank you.  We would like to invite local media, city leadership,
>> local civic organizations, and youth organizations (CAP, Boy/Girl Scouts,
>> etc.) as well.  Love to get some local youth interested in Amateur Radio and
>> provide them an opportunity to get on the air during the event.
>> 
>> 10.   Shelters: If you have any canopies, tents, tarps or other items we can
>> use to make shelters/protect equipment and the pavilion, please let us know.
>> (Logistics committee will be managing our inventory from within the club).
>> 
>> 
>> 11.   We have not registered on ARRL as a Field Day club yet.  I will work
>> with our Club Trustee (KA4GFY) and our President (KI4D) to make that happen.
>> Once we have determined what our final station number will be, we will work
>> to get us registered and on their list.
>> 
>> 12.   Logging: To ensure we are standardized throughout the entire event, we
>> will be using N3FJP logging software for all participants.  Joe (KT3I) is
>> working on several projects to help us manage this process. He is build a
>> website/server system to help us manage the logging software and allow us to
>> catch dupes when we change out operators.
>> 
>> 13.   Joe (Kt3I) is also going to set up a couple of nodes to allow us to
>> use internet via the AREDN network similar to last year.  He is also setting
>> up a local Wifi for our use.  In addition, he is also creating a digital
>> dashboard that will be fed by our logs to show where we are standing in real
>> time.  He is asking if Alex (KO4ZMC) is willing to assist in this endeavor.
>> 
>> 
>> 14.   Unfortunately, I will be in Florida during our next meeting.  I will
>> continue to develop our plan.  In the mean time, please let me know if there
>> are other areas you would like to assist, any suggestions you may have, and
>> any lessons you have learned in the past that you believe would be helpful
>> to another successful Field Day.
>> 
>> 
>> 
>> 
>> 
>> Thank you for your time.  I appreciate everyone's efforts thus far.
>> 
>> 
>> 
>> 73,
>> 
>> Bob KO4ZIK
>> 
>> 
>> 
>> 
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