[PARC] Fwd: Tall Pines Volunteer Notice Nov. 17 2023

Fri Nov 17 23:52:07 EST 2023

---------- Forwarded message ---------
From: Tall Pines Rally - Worker Registration <
worker_registration at tallpinesrally.com>
Date: Fri, Nov 17, 2023 at 11:42 PM
Subject: Tall Pines Volunteer Notice Nov. 17 2023
To: <worker_registration at tallpinesrally.com>

*HAVE ALMOST ENOUGH VOLUNTEERS*

We are just over a week away from the 2023 Lincoln Electric Rally of the
Tall Pines rally day.  At this point we have about 180 volunteers signed up
and we can just get by with that for Saturday, as long as we don’t have
many cancellations, but we really could use another four or five HAM radio
operators.

*WORKER ASSIGNMENTS*

We have just posted your Worker Assignments. You must be a registered
volunteer to access anything related to your assignment and all documents
that you might want to reference.

You can also see when and where groups will be meeting by accessing the
Meeting Locations Chart for the different stage teams and for the Shakedown
group (see instructions below for accessing documents).

Assignments and location documents are also attached to this email.

To see most of the documents that could be relevant to your assignment,
follow these steps:

1. Navigate to: https://register.gotrally.ca/

2. Enter the same email address you signed up with

3. You will receive an email with the verification/validation code

4. Enter the verification/validation code

5. You will see a link to 'Documents'

6. Download the files

If you have difficulty accessing any of these, contact us and we will
assist you.

If you find any problems with your assignments, get back to us ASAP. Note –
preparing the assignments is a very complex task. A change for one
volunteer almost always has a domino effect, so unless there is a real
problem with your assignments, we would appreciate it if you would accept
them as they are. We really did try to accommodate all your requests as
best we could.

*THURSDAY & FRIDAY ASSIGNMENTS*

As you will see when you check the Assignments list, Saturday’s are pretty
much completed. Friday’s are well underway and we will post them as soon as
we can. The assignment list is still a work in progress. In fact we have
found that it is best to leave some unspecified until you arrive to give us
a bit more flexibility in covering our needs.

When you arrive on Thursday or Friday, first you should see Jane Leonard at
the Volunteer desk to get registered. After that, then if you need
clarification re your duties, see Doug Hollands, Greg McGrath or contact me.

All Thursday volunteers will receive instructions directly from me by email
or phone in the next few days.

*ACCOMMODATIONS*

As for the Subsidized Worker Accommodations , there are only a few spots
left, so if you are looking to book a spot, you had better sign up ASAP in
the Worker Section of the website. If you have problems, contact Jane
at *accommodations at tallpinesrally.com
<accommodations at tallpinesrally.com>*

*COURSE CAR/OPERATIONS MEETING*

The meeting for Course Car volunteers and other officials will be held in
the HQ basement on Friday at 7:30 PM.

*E TIMING TRAINING*

This year we will again be using the RallySafe, tracking and timing
system.  For those of you who will be working with timing, we strongly
suggest that you check out the RallySafe training videos at

https://rallysafe.com.au/training/ provides interactive training for Start,
Time and Finish controls. Acts just like you had the tablet in your hands.

https://rallysafe.com.au/officials-tm/ This has PDF manuals for Start,
Finish, Check-in, course car and others.

Each of the RallySafe tablets that each stage team will receive, one for
Stage Start and one for Stage Finish -  (available any time after noon on
Friday) will also have full training videos on them.

In addition *we will also be having a Webex video conference, mainly to go
over RallySafe operation in further detail*. We are aiming to do that on
Monday evening (November 20) at 7:30 PM..

You can access that by going to
https://jucohen-sandbox.webex.com/jucohen-sandbox/j.php?MTID=m6fab15091b6c1449db6550701c2ccbd5

*FOOD AT RALLY HQ*This year there will be a food concession operating again
inside Rally HQ on Friday and Saturday.

*BEING PREPARED*

The roads are in good shape and all gravel at the moment. At this point I
wouldn’t want to predict if they will be snow-covered, part gravel or what
next weekend, although the forecast is calling for some rain and snow. We
highly recommend that you have your winter tires on.

For those of you who will be working controls, be sure to bring suitable
clothing, food & drink and a flashlight or headlamp with spare batteries,
plus a clipboard and pen.

*For the HAM radio operators,* the main frequency for the weekend will be
147.285+ with a tone of 118.8. The other repeater frequency is 146.610-
with a tone of 100.0   *Be sure these are programmed in your radio.  *Simplex
frequencies are 146.520, 146.550 and 146.580. Be sure to have them all
programmed in your radio.

*THE START ORDER LIST*

Things are shaping up really well for next weekend. The Start Order is
posted in the Competitor section of the Tall Pines website at
*www.tallpinesrally.com
<http://www.tallpinesrally.com>* Some really hot competition shaping up.

*SPECTATOR GUIDE ONLINE*

The Spectator Guide, which is produced by Inside Track, is back this year.
Have a look on the website at https://tinyurl.com/TallPinesRally2023

*GENERAL VOLUNTEER MEETING *

Remember that the general *Worker Meeting will be held at 9 PM on Friday,
November 25 at Rally HQ* in the Dungannon Rec Centre.

For those of you coming for the first time, Rally HQ is located on the E
side of Hwy 62 S about 7 km S of Bancroft (street address is 26596 Hwy 62
S, L’Amable, ON – coordinates N45 00.873 W077 47.164 phone 613-332-1325).

Thanks for your help,

*The Tall Pines Rally.*
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