[Troop139] Tricky Tray Logistics for Saturday AM

Mon Oct 20 13:20:33 EDT 2014

Carolyn,
Got it.
Anyone helping with driving, cooking, buying or cleaning, please let Carolyn
and me know ASAP.
YIS,
Gordon
201.314.6964

-----Original Message-----
From: Carolyn Miller [mailto:cjmiller at optonline.net] 
Sent: Monday, October 20, 2014 1:30 PM
To: 'J. Gordon Beattie, Jr., W2TTT'
Subject: RE: [Troop139] Help needed with Tricky Tray

Hi

I would like to meet at Conlon Hall at 7:30am sharp, because I'm sure they
will not have cleaned up after the Halloween party the night before (I
remember last year was a mess).

While we clean the hall the drivers can go to Old Tappan and transport the
prizes. We should have the prize tables in place by the time they get back.

I think we can plan on cooking for 200 people.  Have extra in case we run
out so you can cook it up on the spot.

Don't forget the soda and water!

Doors open at 5pm and calling starts at 7pm, if possible I would like the
food ready at 5 or 5:30 so when people arrive they can eat (they also have
to put their tickets in). I hate buffet lines!

Thanks so much!!!

Carolyn

-----Original Message-----
From: J. Gordon Beattie, Jr., W2TTT [mailto:W2TTT at ATT.NET]
Sent: Sunday, October 19, 2014 11:19 PM
To: 'Carolyn Miller'; troop139 at mailman.qth.net
Subject: RE: [Troop139] Help needed with Tricky Tray

Carolyn,
We can get in at whatever time you want.
Please let me know.

We also need to have a group of Dads to work on the kitchen for the evening.

Our menu is essentially a pasta and salad dinner.  
Carolyn has published the menu.  
We will need someone to shop on Saturday or during the week to get the
supplies for the dinner.
Any volunteers for buying or for the kitchen?

Yours in Scouting!
Gordon Beattie
201.314.6964

-----Original Message-----
From: Troop139 [mailto:troop139-bounces at mailman.qth.net] On Behalf Of
Carolyn Miller
Sent: Sunday, October 19, 2014 9:15 PM
To: troop139 at mailman.qth.net
Subject: [Troop139] Help needed with Tricky Tray

Hi

The Tricky Tray is Saturday and I need parents to help run the event.
Please "Reply to All" when choosing what you would like to do. We will be
setting up Conlon Hall on Saturday morning, I will let you know the time as
soon as Gordon gets back to me. I asked him if we could get into the hall at
7:30am, but he did not reply to me yet.

The following are the positions needed:

Gordon will organize the pasta dinner (includes pasta, butter, red sauce,
salad, beverages, paper products).

4 parents with large SUV's to pick up the prizes from Old Tappan.

Scouts and parents to set up tables and put tablecloths on them.

All Scouts will run the prizes.

Admission tables inside entrance door:

2 parents for pre-paid entrance table

2 parents for Pay at the Door table

3 parents to sell Raffle Tickets

At the time of the raffle we will need:

               1 parent to hand the ticket bucket and corresponding prize to
the runner

               1 parent to be at the stage to keep the scouts with the
prizes in numerical order

               1 parent to dump the tickets in the container and mix them up

               1 or more parents to call the numbers

Cleaning the hall will be done by everyone.

Please get back to me as soon as possible so I can plan accordingly.

Thanks!

Carolyn

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