[TheForge] NJ Fairgrounds - Attn: Phlip

Thu Mar 1 02:16:50 EST 2007

Dan in Auburn, that is one of the problems. Someone has to be "in charge".
Every one of the conference chairmen have burned out. We didn't have a
volunteer for the conference chairman position for 2008. The
Conference Chairman requires "Time, Temperament, Talent and Treasury"
according to Dave Koeneg  the 2004 CC.
time: It will require 40 or more hours a week for at least a year.
temperament: One really has to have "people skills" here.
talent: Chasing numbers, doing contracts, balancing the budget, and
still make money.
treasury: Job requires many site visits, huge telephone bills, etc.
Contact Dave Koeneg tudorforge at sbcglobal.net for more information.
dave m

On 2/28/07, Dan Brewer <danqualman at gmail.com> wrote:
> Dave,  Have you or anybody else put together a list of the stuff that needs
> to be on hand to support an ABANA conference?  The list that you have
> offered is not insurmountable, but is incomplete.  Most of us on the list
> have not worked behind the seens (SP) of a large production.  But lots of
> folks doing a small part can make this work.  If only one person is handling
> all of the arrangements they will be burnt to a crisp by the end of the
> event.
> Dan in Auburn
>
> -----Original Message-----
> From: theforge-bounces at mailman.qth.net
> [mailto:theforge-bounces at mailman.qth.net] On Behalf Of Saint Phlip
> Sent: Wednesday, February 28, 2007 4:04 AM
> To: Sponsored by ABANA
> Subject: Re: [TheForge] NJ Fairgrounds - Attn: Phlip
>
> On 2/28/07, Dave Mudge <dave at magichammer.net> wrote:
>
> > ......See the above comment. Still think that it won't take a week to
> > set it up? I am sure that I haven't covered half of what is really
> > involved in putting together an ABANA conference. It must be done in
> > an organized and professional way. It is after all the ABANA member's
> > money that we are spending.
> > >
> > dave mudge
>
> About time someone gave me some of the information I've asked for-
> thanks, Dave ;-)
> A couple quick answers= Semis are no problem, the area ia very flat
> and very solid. There's a wireless network in place- we use it all the
> time for our 13,000 attendees at Pennsic. 500 people just ain't that
> many people, Dave, even if it expanded to 1000. And there's plenty of
> area for parking, etc- again, 500 people ain't nothing compared to
> 13,000. Got a couple good local EMS squads, and for some reason they
> know the site well ;-) Two decent hospitals within 15 miles, a VA, and
> some sort of major trauma facility inPittsburgh, who, interesting;y
> enough, get some of their training from the SCA.
>
> Dave, how do you eat the elephant? One bite at a time. And, in this
> case, we aren't talking an elephant. merely a steer.
>
>
> > On 2/27/07, Saint Phlip <phlip at 99main.com> wrote:
> > > Thanks, Bruce. Place I'm thinking of has both primitive and hookup
> > > camping, is close to motels, and $2000 general site fee includes
> > > portapotties and showers. However, we'd need to figure out camping per
> > > person- my thought was to roll it into the site fee- won't be much for
> > > essentially a weekend.
> >
> > ......It takes a every minute of a solid week in advance to set-up a
> > conference and then Wed - Sun for the actual event then two - three
> > days to tear it down and pack it up. How many days does $2,000 cover?
> > >
> > > What I told them was essentially a long weekend for the event itself,
> > > total of a week to include set up and break down- not sure where some
> > > estimates are wanting to take 3 weeks for set up and teardown.
> >
> > ......What sort of foundations do they have for big air hammers? Can
> > we get the fuel trucks in to refuel the generators and air
> > compressors? Is the ground solid enough for cranes and fork lifts and
> > pegs for large tents? More than one vendor operates out of a semi.
> > Will they get stuck? What is the local availability and price of BIG
> > generators, BIG air compressors, rough terrain cranes and fork lifts,
> > hundreds of feet of 2 inch (or larger) air hose, hundreds of feet of
> > electric cable, tents, bleachers, water, propane, coal, fans for "cool
> > tents" for old people, steel, rentals for welding, burning, and
> > general fabrication equipment? What about facilities for registration,
> > with high speed computer and telephone lines, ABANA and Conference
> > sales. These areas must be lockable at night. Can't forget computer
> > and phone lines for the majority of the vendors. We have indoor
> > vendors and outdoor vendors. The indoor vendors want to be able to
> > lock their area after hours. Where do the galleries go? Don't forget
> > lighting, display and dry for the galleries. We will need at least
> > half-a-dozen class / lecture rooms with seating and Power Point
> > capabilities. Where are we going to hold the auction? (seating, audio
> > / video, computer  / phone lines to process credit cards, lighting,
> > secure and dry storage and display area) Is this camping area covered
> > by "wireless" so that we can run the credit cards and the vendors can
> > run their credit card sales and we can run the world-wide web cam? OR,
> > will we have to hard wire telephone lines for all of that? ( dsl?)
> > What are the local fire / safety codes? Will a group of this size
> > require hired security? EMS? We will need at least 10 port-a-pots and
> > a service plan. What about parking? public transportation? Contracts
> > with food vendors and all of the above mentioned equipment and
> > supplies.
> > ......See the above comment. Still think that it won't take a week to
> > set it up? I am sure that I haven't covered half of what is really
> > involved in putting together an ABANA conference. It must be done in
> > an organized and professional way. It is after all the ABANA member's
> > money that we are spending.
> > >
> > dave mudge
> > _______________________________________________
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>
>
> --
> Saint Phlip
>
> Heat it up
> Hit it hard
> Repent as necessary.
>
> Priorities:
>
> It's the smith who makes the tools, not the tools which make the smith.
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