[RVRC] RVRC Hamfest Planning Progress Report

[drew Moore]

2013 W2QW Hamfest
Status Update, February 13, 2013

1.	Only 4 month to go!
2.	General
.	Member Job Assignments:   A successful hamfest is possible only if
there are enough members contributing there time and effort to make it a
success. Please confirm your work assignment with one of the Hamfest
Chairmen. Drew, W2OU has a spreadsheet of assignment by club members. Until
notified the assignment you had last year will be the same assignment for
the 2013 hamfest. If you will not be available for the 2013 hamfest please
let Drew know so we can make sure we have coverage for that area. The
greatest manpower need is before the hamfest officially starts. We were thin
on help with the parking task and setup task last year. Most buyers and
sellers li9ke to come early so we need to be able to accommodate the surge
at the beginning.  In addition to parking there areas to be set up to
include the concession area, PA table, Club tables and the VE testing area.
Any time you can put in would be greatly appreciated. Committee chairmen
should make sure they have sufficient manpower. If additional helpers are
needed please let the Hamfest Chairmen know as soon as possible. We have 3
draw vendors. They help to draw the crowd to our event. The venders are KJI
Electronics, Sauder Electronics and Cheapham. I need at least 3 individuals
to assist them to offload and load their products. If everyone helps
everyone will get to enjoy seeing what the vendors have to sell. 
Flyers Distribution Suggestions for NNJ
.	KC2OOP produced 2,000 flyers. These flyers need to be distributed to
ham related events and Hamfest 
.	2/22/13 NPARC Annual Auction-New Providence NJ
.	3/3/13 BARA Annual Auction- Washington NJ
.	$/6/13 Greater Baltimore Hamboree-Timonium, MG 
.	4/20/13 2013 North Jersey Hamfest
.	5/4/13 Garden State ARC - Tinton Falls, NJ
.	5/18/13 OMARC- Wall Township
.	5/25/13 BARA Spring Hamfest

.	VE Testing this year: If you are a VE please let Marty, KB2JSG, know
if you can assist in our VE session. In addition to VEs he needs a work crew
to setup/take down a portable garage to be used for the testing of the
candidates. We also need a portable garage or large shelter, HiHi.
.	Hamfest work frequency: please take the time to program your HT with
the club's work frequency. The frequency is 147.555 simplex with the 141.3
PL. If you have any problems please bring it to the a RVRC Business Meeting
and someone will be happy to assist you.
Committee Chairpersons
Accounting			WA2AM	Michael Schutz
Advance Registration	W2CA		Bill Labos
Cleanup Committee	KB2VRM	Mike Christiansen
Club Table			WA2F		John Manna, WA2C John Weber
Door Prize/PA			W2UDT	Bill Hudzik
Demonstrations		N2MPM	Brian Boccardi; KC2ZSX Alex Sack
Electric			KC2OOP	Kenny Lund
Flyer				K2TZ		Wes Wescott
First Aid			KC2VRJ	Paul Nannery
Hamfest			W2OU	Drew Moore
				W2PQ	Rich Pascale
Information			W2OU	Drew Moore
Parking			W2SJW	Scott Wilson
Publicity			W2IU		Dennis Kopecky
Restroom			AB2XH	John McAuley
Security				
Signs				WB2QIF	Bill Stephany
Tables			W2AEW	Alan Wolke
Talk-in			WB2BEW	Marty Friedman
Ticket Printing		W2IU		Dennis Kopecky
Ticket sales			W2CA		Bill Labos
VE Testing			KB2JSG	Marty Goldfarb