[OFARC] FW: Chevon Houston Marathon / Aramco Half-Marathon - Amateur Radio Coordination/ Training Meeting - All Positions

[MLandress]

For those interested in Houston Marathon positions.  This is the planning
meeting on January 3. 

 

From: Lee Roy F Gaspard Jr [mailto:lrfgaspard at prodigy.net] 
Sent: Thursday, December 11, 2025 10:01 PM
To: lrfgaspard at prodigy.net; Rick Broussard
Cc: 'Mike Root'
Subject: Chevon Houston Marathon / Aramco Half-Marathon - Amateur Radio
Coordination/ Training Meeting - All Positions
Importance: High

 

Chevron Houston Marathon / Aramco Half-Marathon - Amateur Radio
Coordination/ Training Meeting - All Positions

Date:                   Saturday, January 03, 2026

Time:                    9:30 am - 11:30 am

Where:      Houston TranStar Conference Room (Room 120 A & B which is
location at the West Wing entrance)

                        Houston TranStar - 6922 Old Katy Road - (for GPS
navigation)

 

 

Subject:  Houston Marathon - Amateur Radio Event Coordination/ Procedure
Training / Update Meeting - All Positions + Frequency Plan Updates

 

Please attend this Coordinating and Training Meeting for the 2026 Houston
Marathon on Saturday, January 03, 2026, from 9:30 am until 11:30 am.   

 

ZOOM Option is shown below, but you are encouraged to attend if possible.

 

Houston Marathon Ham Volunteer Orientation 



Please attend this coordination/ training meeting to discuss the latest
developments associated with the 2026 Houston Marathon event.  This
coordination meeting is to share knowledge and to ensure coordination among
net control station, key personnel Race Official, Sector Captain and other
Course Official shadows, SAG stations/ Medical stations operators, and
Refueling station operators, lead pack and timing functions participants,
APRS and asset location resources available.  Our goal is to enable Hams to
communicate, advise, and inform stakeholders of pertinent information and to
positively affect the marathon's success. 

 

 

Agenda

 

*     SIGN IN, PICK UP YOUR MARATHON CREDENTIALS, PARKING, OFF COURSE ACCESS
PLACARDS, SHIRTS, AND HAT!  You will avoid making a race day stop to
retrieve these items.!

*       2026 Houston Marathon Overview Information

*       Frequency/ Net Plan Updates

*     Crossband Repeat Operations (if you need CB, please coordinate with
Rick Broussard, N5KJN)

*       Security and Areas of Concern

*       Summary of Updates to the Operations Manual

*       Changes in Marathon set-up/ layout from previous years

*       Unified Command Center (UCC) Operations Summary and Information Flow

*       Shadow Position - Procedures, Staff Responsibility changes, 

*       MEDICAL Station and SAG STOP Queue Operational Information Gathering
& Use

*       Review of Safety and Medical protocols

*       Lead Pack/ Timing Net 

*       APRS & Course Tracking (TRACAR & Commercial)

*       Race Asset location resources available to Hams for advising
stakeholders.

*       Handling of Press or high-profile queries

*       Review of any previously known problems (to avoid for 2026)

*       Address any other issues/ Handle any other business

*       Answer any questions that you may have?

*       Meet your functional team members 

*       Answer radio programming and operating questions

 

 

HOUSTON MARATHON 2026 is inviting you to a scheduled Zoom meeting.

 

Topic: Houston Marathon 2026 Pre-Meeting & Training

Time: Jan 3, 2026 09:00 Central Time (US and Canada)

Join Zoom Meeting

Https://us02web.zoom.us/j/5708402633?pwd=UHRlZy9CbWk5VVo4dTY5aXNnWXFyZz09
<Https://us02web.zoom.us/j/5708402633?pwd=UHRlZy9CbWk5VVo4dTY5aXNnWXFyZz09&o
mn=81533238341> &omn=81533238341 

 

This meeting will be recorded and streamed online.

 

Meeting ID: 570 840 2633

Passcode: ares

 

---

 

One tap mobile

+13462487799,,5708402633#,,,,*274563# US (Houston)

+16694449171,,5708402633#,,,,*274563# US

 

Join instructions

https://us02web.zoom.us/meetings/81533238341/invitations?signature=8n7t9MiMY
pzdaoEZd1krpTeVK6KeE0emx4F8DzXS9o4

 

 

Additional Houston Marathon event information will be sent after this
meeting invitation and before the Marathon.  Please check your email every
several days from now until after January 10.

 

Partially updated information for Hams concerning the 2026 Chevron Houston
Marathon and the Aramco Half-Marathon is available NOW and can be found on
www.hmhams.org website's drop-down menu as shown below. This information is
still being refreshed and should be updated and stable in several more days.

 

https://www.hmhams.org/houston-marathon-hams/documents

 

Marathon and 5K Run assignments are being finalized and documented.  These
assignments should soon become available via www.hmhams.org and via emails
to you.

 

https://www.hmhams.org/houston-marathon-hams/assignments 

 



 

 

 

 

73,

 

Lee Roy F. Gaspard, Jr.

WA5QXE

Houston Marathon Amateur Radio Volunteers Coordinator

281-558-4932 h & 713-248-8853 cell

 

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