For those interested in Houston Marathon positions. This is the planning meeting on January 3.
From: Lee Roy F Gaspard Jr [mailto:[email protected]]
Sent: Thursday, December 11, 2025 10:01 PM
To: [email protected]; Rick Broussard
Cc: 'Mike Root'
Subject: Chevon Houston Marathon / Aramco Half-Marathon - Amateur Radio Coordination/ Training Meeting - All Positions
Importance: High
Chevron Houston Marathon / Aramco Half-Marathon - Amateur Radio Coordination/ Training Meeting - All Positions
Date: Saturday, January 03, 2026
Time: 9:30 am – 11:30 am
Where: Houston TranStar Conference Room (Room 120 A & B which is location at the West Wing entrance)
Houston TranStar - 6922 Old Katy Road – (for GPS navigation)
Subject: Houston Marathon - Amateur Radio Event Coordination/ Procedure Training / Update Meeting - All Positions + Frequency Plan Updates
Please attend this Coordinating and Training Meeting for the 2026 Houston Marathon on Saturday, January 03, 2026, from 9:30 am until 11:30 am.
ZOOM Option is shown below, but you are encouraged to attend if possible.
Houston Marathon Ham Volunteer Orientation
Please attend this coordination/ training meeting to discuss the latest developments associated with the 2026 Houston Marathon event. This coordination meeting is to share knowledge and to ensure coordination among net control station, key personnel Race Official, Sector Captain and other Course Official shadows, SAG stations/ Medical stations operators, and Refueling station operators, lead pack and timing functions participants, APRS and asset location resources available. Our goal is to enable Hams to communicate, advise, and inform stakeholders of pertinent information and to positively affect the marathon’s success.
Agenda
· SIGN IN, PICK UP YOUR MARATHON CREDENTIALS, PARKING, OFF COURSE ACCESS PLACARDS, SHIRTS, AND HAT! You will avoid making a race day stop to retrieve these items.!
· 2026 Houston Marathon Overview Information
· Frequency/ Net Plan Updates
· Crossband Repeat Operations (if you need CB, please coordinate with Rick Broussard, N5KJN)
· Security and Areas of Concern
· Summary of Updates to the Operations Manual
· Changes in Marathon set-up/ layout from previous years
· Unified Command Center (UCC) Operations Summary and Information Flow
· Shadow Position – Procedures, Staff Responsibility changes,
· MEDICAL Station and SAG STOP Queue Operational Information Gathering & Use
· Review of Safety and Medical protocols
· Lead Pack/ Timing Net
· APRS & Course Tracking (TRACAR & Commercial)
· Race Asset location resources available to Hams for advising stakeholders.
· Handling of Press or high-profile queries
· Review of any previously known problems (to avoid for 2026)
· Address any other issues/ Handle any other business
· Answer any questions that you may have?
· Meet your functional team members
· Answer radio programming and operating questions
HOUSTON MARATHON 2026 is inviting you to a scheduled Zoom meeting.
Topic: Houston Marathon 2026 Pre-Meeting & Training
Time: Jan 3, 2026 09:00 Central Time (US and Canada)
Join Zoom Meeting
Https://us02web.zoom.us/j/5708402633?pwd=UHRlZy9CbWk5VVo4dTY5aXNnWXFyZz09&omn=81533238341
This meeting will be recorded and streamed online.
Meeting ID: 570 840 2633
Passcode: ares
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One tap mobile
+13462487799,,5708402633#,,,,*274563# US (Houston)
+16694449171,,5708402633#,,,,*274563# US
Join instructions
Additional Houston Marathon event information will be sent after this meeting invitation and before the Marathon. Please check your email every several days from now until after January 10.
Partially updated information for Hams concerning the 2026 Chevron Houston Marathon and the Aramco Half-Marathon is available NOW and can be found on www.hmhams.org website’s drop-down menu as shown below. This information is still being refreshed and should be updated and stable in several more days.
https://www.hmhams.org/houston-marathon-hams/documents
Marathon and 5K Run assignments are being finalized and documented. These assignments should soon become available via www.hmhams.org and via emails to you.
https://www.hmhams.org/houston-marathon-hams/assignments
73,
Lee Roy F. Gaspard, Jr.
WA5QXE
Houston Marathon Amateur Radio Volunteers Coordinator
281-558-4932 h & 713-248-8853 cell