[NCARC] Superfest 2002 update--planning and security

[Rod N0RC]

Folks,

Thought you might be interested in the big picture of the
Superfest planning. It's right from the ARRL playbook: "The A.R.R.L
Convention and Hamfest Planner, A Jungle Survival Guide for Event
Sponsors". This document is available on the ARRL web site at:

http://www.arrl.org/FandES/field/hamfests/convhf.pdf

Here are ARRL recommendations in brief:

JULY: Create budget. Appoint volunteers to hamfest committee.

SEPTEMBER: Send letters to committee members outlining their
responsibilities. Begin promotional effort. Strike agreement
with site management.

NOVEMBER: Recruit commercial exhibitors.

DECEMBER: Obtain status reports from committee members. Give
committee members overall progress reports.

JANUARY: Recruit food vendors.

MARCH: Continue two-way communications with committee members.

APRIL: Mail promotional flyer to all ARRL members in the ARRL
Division.

JUNE: Mail second promotional flyer.

JULY: Hamfest!

                             * * *
                             
We as a club decided we wanted to do more to increase the
attendance, hence revenues to be able to better finance club
activities. So, we are trying to do more that the traditional
Swapmeet Venue. Planning, organizing and executing  a quality
event that is  more than a Swapmeet takes a lot of effort, but
if everybody does just a little bit, the job gets done with
little individual effort.

If we're following the playbook we're behind, but it's not to
late. The most pressing need is for ovenight security. A sign up
schedule will be out soon, about two weeks. When you see the
request please take a shift. As I said at the meeting if we
don't get enough volunteers we'll have to contact it out to a
paid service. I will not ask one person to stay over night in
the building. It simply is not safe and prudent.


73, Rod N0RC
Ft Collins, CO