[KCDXC] KC DX Club Issues

[Alex, KU1CW]

Will not be at 0 balance anymore...

Also please read ALL:

......

-Jan. 06 2009 Alex’s personal check #1589 for $2600 was shipped to Mike, AB0X for deposit.  FEDEX 045763010123420    http://fedex.com/Tracking

Members,
I am a bit confused and a bit frustrated as to the noise on the reflector about the funds. So after some thought, I want to make this statement to clear up the rumors and focus attention on facts as follows:

1.The time-line of the K0ZM Tom Rose donation is listed below.  

You can clearly see there is no delay or excuse making.  A considerable amount of time and work went into the sale of that equipment and ensuring the people who purchased the goods were satisfied, that their payments cleared, and that Sandy Rose was reimbursed properly.

I want to thank everyone involved with that for their help, especially Bill, K0VBU. 
Review the timeline carefully and you will see it is very reasonable. 

2.Regarding my hesitation to turn the funds over to the treasury.  This ties directly to the subject of accountability – and this is a key concern of mine.  

I am an engineer, but I also am a business person.  This background let me to believe that clubs business should be conducted along the lines that any business would accept as minimum allowable standards. I filled in more then a hundred expense reports, build quite a few business cases and spent few millions of dollars building device test environment for fortune 500 company.

The fact is that we do not know who the paid members of the club are, when they have paid, or an understanding of the things that belong to the club.  I find that unacceptable and as your president I feel duty to rectify this.  

And I also want to make clear right now that this current situation is in no way a negative reflection on any of our members.  It is simply recognition that our current system is not adequate, in my opinion, given my desire to modernize our club structure.  

Part of that plan is to create some way where we can know what the club assets are, who club’s members are, and to make more formal the dues structure so that we are able to plan for the year’s activities in advance rather than in an ad-hoc manner.

So far, I have not been able to make any real progress in improving our accountability standards, and now that the holidays have passed, I again want to bring this goal back and get some real progress made this month.  

And my comments on keeping private discussions private – that is a reference to respecting the prior work and those people involved - not an attempt to provide some kind of secrecy.   Yes, I prefer to work directly with the members that handle our club functions and I have done that, however, if the members would like to see these discussions documented on the reflector as well, I have no problem with that.  

So these are the reasons why I did not forward the funds to the club.  We do not track the club’s moneys well enough.  I have been uncomfortable putting the K0ZM donation into the treasury account without seeing progress in providing some improvements in our book keeping process.

As the club grows, so will the number of financial transactions and now is the time to transition from our prior less formal ways of managing the clubs resources into one that is more business-oriented.  The K0ZM donation simply illustrates the need for the club to move into a more modern era and manage our money as a growing and larger club would.  I have received information from other local club that they have done the same earlier and that effort was worth doing it.

3.Just to be clear on my expectations with respect to the subject of the clubs accountability.  I want to list them out again for the entire membership’s easy understanding.

-We should have a method to track who our members are.  Based on when dues are paid.  

-We should have a list of the clubs assets, where those assets are located.

-We should keep receipts for dues paid, and retain receipts for the club expenses. We also shall track other possible income.

-We should have a rough and simple budget each year of the major expenses so the club can plan and ensure there is enough money in the treasury to find these plans.  Dayton is of course the big one but perhaps there are other things the club may want to do.

73. Alex. Kansas City DX Club President. 

==================================================================
K0ZM, Tom Rose (SK) donation history.   
-Oct. 23, 2008 Titan 425 offered for donation sale by Sandy Rose (50%   KCDXC 50% other charity) 
-Oct. 23, 2008 Orion II transceiver was offered for donation by Sandy Rose (50% KCDXC 50% other charity)

-Nov.15, 2008 Titan 425 Amp was offered to KCDXC only members for $1300. No response. 
-Nov. 30, 2008 Titan 425 Amp was taken for checkup to N0NI, Iowa. It was discovered that the plate choke was burned; N0NI offered $1,550 for the amp AS IS amp was sold to N0NI for 1,550. 
-Dec. 01, 2008 Departed USA for business trip to Japan. 
-Dec 08, 2008 Returned to USA from business trip to Japan. 
-Dec.09, 2008 the Check for $1,550 was deposited from N0NI for the Titan 425 Amp 
-Dec. 09, 2008 Ten Tec Orion II was offered FOR SALE on QTH.COM for $3700 
-Dec.17, 2008 Deposited check from WI7D for $3770 for purchasing of Ten Tec Orion II 
-Dec 23, 2008 Box #1 – Radio (37 lbs) received in excellent condition by WI7D 
-Dec 23, 2008 Box #2 – Speaker, VFO, Manuals received in excellent condition by WI7D 

“…Both boxes arrived in fine shape.  Excellent packing job!” 

-Dec.23, 2008 Alex’s personal check #1588 for $2600 was cashed by Sandy Rose. ($50+$70 were spend on shipping insurance and delivery for radio, amplifier, power supply, speaker etc.)

-Jan. 06 2009 Alex’s personal check #1589 for $2600 was shipped to Mike, AB0X for deposit.  FEDEX 045763010123420    http://fedex.com/Tracking
Also, $65 dollars were added in to cover misc expenses – this is my donation to the club.  I think I donated $55 at the end of 2007 as well.

Many circumstances arose that were beyond my control in dealing with these pieces of equipment, testing of each piece of equipment had to be performed in order to ensure a reliable product was being sold on behalf of Mrs Tom Rose, as well has to avoid any problems on the part of the KCDX Club for selling the equipment.  

I ask the clubs understanding and appreciation that resolving all of these things, especially given the context of business and holiday obligations. 
73. Alex, KU1CW. KCDXC President. 




--- On Tue, 1/6/09, rick barnett <rick at crcwireless.net> wrote:

> From: rick barnett <rick at crcwireless.net>
> Subject: RE: KC DX Club Issues
> To: KCDXC-for-fun at crcltd.com, woodrr at att.net, "'Wm. LAUX'" <n0ag at yahoo.com>, "'W0ZAP'" <w0zap at everestkc.net>, "'W0XK Perry McLean'" <w0xk at att.net>, W0ns at aol.com, w0mw at comcast.net, W0LHK at aol.com, "'Tom NM0N'" <nm0n at arrl.net>, "'Tom Hammond'" <n0ss at embarqmail.com>, "'T E Isaacson'" <ikeisaacson at earthlink.net>, "'Steve Walz K0UO'" <stevew at rsicorp.com>, "'Steve Lufcy'" <k0ou at comcast.net>, "'Steve Gecewicz (MYedl)'" <lance at myedl.com>, pfcambel at micoks.net, NX0I at aol.com, "'N0ATH'" <n0ath at charter.net>, "'Missouri Guy'" <n0tt1 at juno.com>, "'Mike ZooLoo'" <aa0mz at yahoo.com>, "'Michael L. Bogard'" <kd0fw at att.net>, "'Marshall AA0FO'" <mrtoburen at sunflower.com>, lee at crcltd.com, "'Lee Ward'" <lee at crcwireless.net>, "'Larry Wilson'" <K0RWL at YAHOO.COM>, "'L. Wilson'" <k0rwl at townsqr.com>, KI7WO-1 at comcast.net, "'Kevin Schavee'" <n0cwr at kc.rr.com>, "'KC0TjX Dan'" <doctordan8 at embarqmail.com>, k0ru at arrl.net, k0lw at crcltd.com, "'John Rodgers'" <johnrodgers22 at att.net>, "'John
 Patterson WC0W'" <WC0W at AOL.COM>, "'John K3FP'" <k3fp at hotmail.com>, "'John Chass W0JLC'" <johnchass at midlandradio.com>, JimRCessna at aol.com, jim at walkersdomain.com, "'Jim Smith'" <jimkirsti at ni.net.nf>, "'Jeff Blaine AC0C'" <ac0c at arrl.net>, "'Jan KC0IWK'" <janny66101 at yahoo.com>, "'James Arther W0NV'" <w6yj at pacbell.net>, "'J Brown'" <n0nut at yahoo.com>, gyantis at midtec.com, "'George Yantis'" <k0gy at swbell.net>, "'Fred N0XA'" <n0xa at embarqmail.com>, "'Dwayne K0LLS'" <K0LLS at arrl.net>, "'Dragan K0AP Davkovski'" <davkovski at yahoo.com>, "'Don Reed K0IFO'" <k0ifo at arrl.net>, "'don devins'" <wd0bwm1 at swbell.net>, "'Dick Posz'" <rvposz at hotmail.com>, "'Cliff Ahrens'" <cahrens at mywdo.com>, "'Clark Stewart'" <w8tn.wv at gmail.com>, "'Charles Lovgren'" <clovgren at sunflower.com>, "'Carl Smith'" <n4aa at dxpub.com>, "'Bruce Frahm K0BJ'" <bfrahm at st-tel.net>, "'Bob Sutton N0GMG'" <N0GMG at yahoo.com>, "'Bill WS4Y'" <ws4y at arrl.net>, "'Bill Henderson'" <bill at hendersonkc.com>, "'Bernie W3UR'"
 <Bernie at dailydx.com>, bbrown at crcltd.com, "'barnett rick'" <barnett_rick at yahoo.com>, "'B Roske'" <broske at hutchtel.net>, Arsk0jn at aol.com, "'Alex Tkatch'" <ku1cw at yahoo.com>, "'ak0a'" <ak0a at kc.rr.com>, AirJohn at aol.com, "'KCDXC'" <KCDXC at mailman.qth.net>
> Date: Tuesday, January 6, 2009, 4:58 PM
> Well said, and oh so true. 
>     We always had almost a ZERO balance at the end of the
> year, Dues were so
> important at the first of the year and Dayton had to be
> paid in Feb. 
> 
> Rick
> N0RB
> 
> -----Original Message-----
> From: KCDXC-for-fun-owner at crcltd.com
> [mailto:KCDXC-for-fun-owner at crcltd.com]
> On Behalf Of M.Crabtree
> Sent: Tuesday, January 06, 2009 4:12 PM
> To: woodrr at att.net; Wm. LAUX; W0ZAP; W0XK Perry McLean;
> W0ns at aol.com;
> w0mw at comcast.net; W0LHK at aol.com; Tom NM0N; Tom Hammond; T E
> Isaacson; Steve
> Walz K0UO; Steve Lufcy; Steve Gecewicz (MYedl); rick
> barnett;
> pfcambel at micoks.net; NX0I at aol.com; N0ATH; Missouri Guy;
> Mike ZooLoo; Michael
> L. Bogard; Marshall AA0FO; lee at crcltd.com; Lee Ward; Larry
> Wilson; L.
> Wilson; KI7WO-1 at comcast.net; Kevin Schavee; kcdxc for fun;
> KC0TjX Dan;
> k0ru at arrl.net; k0lw at crcltd.com; John Rodgers; John
> Patterson WC0W; John
> K3FP; John Chass W0JLC; JimRCessna at aol.com;
> jim at walkersdomain.com; Jim
> Smith; Jeff Blaine AC0C; Jan KC0IWK; James Arther W0NV; J
> Brown;
> gyantis at midtec.com; George Yantis; Fred N0XA; Dwayne K0LLS;
> Dragan K0AP
> Davkovski; Don Reed K0IFO; don devins; Dick Posz; Cliff
> Ahrens; Clark
> Stewart; Charles Lovgren; Carl Smith; Bruce Frahm K0BJ; Bob
> Sutton N0GMG;
> Bill WS4Y; Bill Henderson; Bernie W3UR; bbrown at crcltd.com;
> barnett rick; B
> Roske; Arsk0jn at aol.com; Alex Tkatch; ak0a; AirJohn at aol.com;
> KCDXC
> Subject: Re: KC DX Club Issues
> 
> 
> 
> Thanks, Bill, for your comments.
> 
> I want everyone to know that several weeks ago, I pledged
> to Alex in private
> 
> emails that I would use better and more detailed accounting
> methods that 
> would fulfill the  requirements  of the new
> constitution!!!! In fact, I told
> 
> him several times .
> 
> He and two others have implied in emails on the reflector
> that I have 
> refused to make any changes from the old, casual system we
> had for 35+ 
> years.
> 
> Hell, I don't even want to be Treasurer! But I took the
> job when no one else
> 
> would take it, when Rick was required to leave town,
> because the KCDXC 
> needed someone.
> 
> I opened the present official account for the club at my
> bank. I had to put 
> MY social security number on the account so interest earned
> was charged to 
> me for state and federal income taxes.No club account can
> legally be opened 
> without a state and federal tax exempt number.  No one was
> was willing to 
> step up and take the hit on this except me. For the last
> 3.5 years the  the 
> interest has been charged to me.  Thank goodness, I have a
> wonderful wife 
> who understands ham radio!
> 
> At the point in time(about 3 & 1/2 years ago), the
> treasury was almost zero 
> and we didn't even have enough money to send
> newsletters out that month. I 
> paid for the printing costs and stamps out of my own pocket
> that month! K0LW
> 
> knows this is true!
> 
> I never asked for  any reinbursment of any kind from the
> club. I just did it
> 
> because I love this club more than anything next to my
> family.
> 
> I am not saying these things to brag or seek pats on the
> back, but the 
> implications of me being unwilling  to change accounting
> methods are false 
> and need to stop! I deserve more respect.
> 
> Alex needs to compromise and put the money in the account
> because I need to 
> make the payments to the hotel so we can be guaranteed the
> suite.  If this 
> is not done in the next few days,  he is going to jepordize
> our suite plans 
> for Dayton.
> 
> THEN, If I do such a bad job as Treasurer, so that the
> members aren't happy,
> 
> I will gladly resign or they can have a special meeting
> about me.
> 
> All I want to do is write the newsletter!!!!!!!! I have no
> desire to be 
> anything in the future except editor of the newsletter.
> 
> Any further delay on the deposit of the money is going to
> seriously hurt the
> 
> club's repretation and ruin a really beautiful
> organization.
> 
> It is time for a compromise from Alex.
> 
>  73 to all,
> 
> Mike, AB0X
> 
> ----- Original Message ----- 
> From: Mike ZooLoo
> To: Lighter Side of KCDXC
> Sent: Tuesday, January 06, 2009 2:48 PM
> Subject: Re: KC DX Club Issues
> 
> 
> Very well said, Bill.  73, Jim (AA0MZ).
> 
> --- On Tue, 1/6/09, Bill Henderson
> <bill at hendersonkc.com> wrote:
> 
> 
> 
> 
> Here is a copy of an email I sent to Alex last night. I
> think it might be 
> good for all to see.....
> 
> Hi Alex. I've been following all the email/reflectors
> activity closely, of 
> course, but I haven't commented publicly because A) I
> don't think I have all
> 
> the facts involved; B) Even if I had all the facts I'm
> not sure I'm the one 
> to make a judgment; C) I have very good friends on all
> sides of the issues; 
> D) I've seen many flame wars via email and reflectors
> which just stir up the
> 
> dust without solving anything; E) I'm sorry this has
> become such a public 
> issue, since it makes it tough for everyone to save face in
> the end.
> 
> All that being said, I do have some thoughts. In my
> opinion, the club has 
> been going in a very positive direction in the past months.
> New meeting 
> place, after-meeting discussions, interesting programs, new
> ideas for 
> Dayton, new faces at meetings whom we haven't seen for
> a long time, new and 
> improved website, going 'green' with the
> newsletter. I know personally that 
> you and I and Mike and others have spent many hours
> bringing about these 
> changes.
> 
> I hope that the current disagreement is a only a growing
> pain, and won't 
> develop into something that will destroy what all of the
> members want - a 
> fellowship of old and new friends with common interests
> working together to 
> have a good time at something we love - ham radio and the
> arts of DXing and 
> Contesting.
> 
> In the past, we were happy to know that our meager finances
> were being 
> handled with trust, and that we were keeping our heads
> above water. 
> Specifics weren't called for. I can't remember a
> meeting when someone asked 
> for a detailed report, because we knew that we simply had
> dues as income and
> 
> a newsletter and the hospitality suite as expense. We knew
> that it was 
> always a squeeze to get the newsletters paid for each year,
> and we knew that
> 
> the hospitality suite at Dayton couldn't happen without
> the generous Midland
> 
> contributions made possible by W0JLC. So we lived with
> that, and didn't 
> worry too much, for many years.
> 
> Now things have changed for the better, and expectations
> have risen. With 
> our success comes additional responsibility. The club
> finances have never 
> been stronger, and the members are right when they look for
> accountability. 
> They should expect a financial report monthly (at the
> monthly club meeting, 
> not in a public Internet forum), and they also have the
> right to expect our 
> transactions to be timely and appropriate.
> 
> I trust my old friend Mike completely, and you, as a newer
> friend, I trust 
> just the same. I know that everyone has an opinion based on
> what they read, 
> and that many want to jump in and try to help, but we  all
> need to sit down 
> together and get to an agreement.  The resolution must come
> quickly, and I 
> hope we can get a special meeting arranged right
> away....maybe at Perkins if
> 
> not at the library. Then all of us can have the discussion
> face to face, 
> without airing it out in this piecemeal manner.
> 
> Countless hours have been spent over the years by faithful,
> trustworthy and 
> hardworking volunteers coming together for our common good
> as the Kansas 
> City DX Club. I ask that we don't let it fall apart.
> I'm sure we can get all
> 
> this resolved in a friendly and peaceful way, and get back
> to DX and the 
> Contests.
> 
> -- 
> Bill
> 
> William W. Henderson
> Henderson Real Estate Services, LLC
> 6811 Shawnee Mission Parkway
> Suite 215
> Overland Park, KS 66202
> Office:  (913) 362-2700
> Mobile: (913) 908-6906 
> 
> 
> --
> The wireless telegraph is not difficult to understand. The
> ordinary
> telegraph is like a very long cat. You pull the tail in New
> York, and it
> meows in Los Angeles. The wireless is the same, only
> without the cat.
> 
> Albert Einstein
> 
> -.-. --.- -.-. --.-
> http://www.kcdxclub.com/