[K3PZN-List] JUNE BOARD MEETING MINUTES

[JOSEPH EBAUGH]

HELLO ALL;  

 MINUTES OF THE JUNE 19TH BOARD MEETING ENCLOSED, 73

JOE

CARROLL COUNTY AMATEUR RADIO CLUB BOARD Minutes

  The Board of Directors of the Carroll County Amateur Radio Club met on 
June 19th 2002 at the Fire Training Center.

  President Beckman, N3SB, called the meeting to order at 1953.

  Members present were, Steve, N3SB, John, AK3Z, Bill, N3WM, Joe, N3YIM, 
Frank, K3MTT and Jim, K4CGY.

  He made several comments about volunteering and how to get people to 
volunteer is not nearly important as getting people to not quit 
volunteering.  Recognition and a pat on the back is about all a 
volunteer wants for his efforts, and perhaps we need to do that more often.

  The Hamfest and Tailgatefest were discussed in some detail, we need to 
setup committees to, setup, parking, ticket sales and cleanup.  This 
must be accomplished at the July meeting for the Tailgatefest as it will 
be over at the August meeting.

  The Board approved the idea to give prizes at the tailgatefest every 
quarter hour, that will be 13 prizes starting at 9AM until 12 Noon, and 
they will consist of 6 tickets to the Mason Dixon Hamfest, 6 one year 
memberships in the club and an emergency windup AM/FM radio.

  Advertising the Hamfest and Tailgatefest were discussed, mailings are 
an option, distribution at hamfests is very effective and using local 
electronic stores (i.e.radio shack) allowing flyers to be left for the 
taking by customers.

  Bill, N3WM, reported that the club financial books are now using 
Quicken software, (sample copy attached to official minutes), the 
non-profit status reinstatement process is on track.  He also requested 
that the Finance Committee be formed according to the by-laws due to the 
amount of work required to keep the books and other reports etc that are 
required.  The club had to pay a reinstatement fee and taxes in the 
amount of $60.32 in order to receive our charter which had lapsed.  
Finance Committee will be formed at the July meeting.

  The autopatch is to be terminated as soon after July 1st as the lines 
can be changed over to avoid a lapse in 911 services, this change was 
approved by the membership when the 2002-2003 budget was approved.

  The proposed dues increase was discussed and set at single membership 
$16.00, family membership $24.00 and student membership $8.00, and will 
be presented to the membership at the August meeting.

  There being no further business the meeting adjourned at 2115.

Submitted;

Joe Ebaugh, N3YIM
Secretary