[K3pzn-board] New item

[Frank Rodski]

Keith

On the surface, making provisions for fuel etc. sounds good, but I think
there needs to be a little discussion especially by the MCC Committee.

In any event, I would favor a debit card set up with no overdraft and a
fixed amount of money deposited. I don't know why more than a $150 would be
needed on the card at any given time, but I am open to being enlightened.
$150  buys a fair amount of gas (should fill both tanks??)  and oil (even at
today's prices)  and emergency transfers can be usually be made
electronically or checks cans be written quickly if necessary.   If the
vehicle starts out will  full tanks as suggested bu Doug, that plus the $150
debit card should handle it all but the worst of situations.

If there is  money in the MCC budget to cover the debit card,  than I don't
see why  Keith as the Chairman along with   the Treasurer should not get it
rolling. The methodology needs to be approved by the Treasurer who is the
responsible officer for disbusement of approved funds and their safekeeping.
That is not a function of the Board.  By example,  The Kids Education
Committee (I know I got the name wrong), the station committee, the
Christmas committee, the FD Committee, The Repeater Committee and all the
others  buy what they need out of their budget and  don't need the Boards
approval for every single  purchase. There is no reason for the MCC to be
any different nor are any bylaws etc. that would make this an exception.
They may be differing opinions, but the bottom line is that they are just
that ... opinions. The constitution and bylaws govern the Club and the
expenditures. Besides, it is only common sense that some provision be made
for purchasing  fuel  if we are  going to use the MCC in an emergency,  We
should not ask our members to advance  the money.

The BoD cannot authorize $750  unless it is out of its own budget and I
don't believe there is that  much money in the Boards current allocation. By
having a card with $750 limit makes the Club libel for the expenditure at
any given time  ... even if we were broke.  All the BoD can do is
individually or as group express an opinion.

The bottom line is that the  money must be in the MCC budget,  be budgeted
for next year,  provided for by a redirection of the Boards allocation, or a
special request needs to be made for the funds to the Club via a floor
motion.  This can be done at the next  meeting  and  be put to a membership
vote.  The membership has approved less worthy causes than this one AND on
occasion disproved more worthy requests.

As far as oil goes,  several quarts of oil for the engine and the generator
should be stowed in the MCC at all times. That is not a big expense item and
really shouldn't be an item for discussion other than go get a couple quarts
of oil ... period!


So Keith, I think the ball is in your court and which way you swing at it
depends on whether of not there are currently $$$ in the MCC budget.

Frank

-----Original Message-----
From: k3pzn-board-bounces at mailman.qth.net
[mailto:k3pzn-board-bounces at mailman.qth.net]On Behalf Of Joesph Ebaugh
Sent: Sunday, January 30, 2005 4:27 PM
To: Board of Directors of the Carroll County Amateur Radio Club
Subject: Re: [K3pzn-board] New item


I SECOND DOUG'S COMMENTS.

JOE

Douglas Kearney wrote:

>Keith,
>
>   I can not support your request. The point being that the van should be
>kept filed with gas. Other then that there should be no expense incurred.
>The VAN does need to driven from time to time, but other then that I don't
>see where anyone would insure a cost more then a couple of bucks for a
quart
>of oil etc.
>
>   I would suggest that we reserve this conversation for a future board
>meeting.
>
>Regards,
>Doug
>
>-----Original Message-----
>From: k3pzn-board-bounces at mailman.qth.net
>[mailto:k3pzn-board-bounces at mailman.qth.net] On Behalf Of Keith Krichinsky
>Sent: Sunday, January 30, 2005 14:35
>To: Board of Directors of the CCARC
>Subject: [K3pzn-board] New item
>
>I'd like to request the CCARC obtain a credit card with a fixed limit of
>$750 for use on/with the MCC as soon as possible.  The card would be used
>primarily for the purchase of gasoline and oil as well as other related low
>cost (less than $50) items: maintenance fluids, tire repairs, oil changes
>and tire rotations, etc.  Payments for the credit card would of course be
>taken out of the MCC budget.
>
>More expensive (over $50) items would be discussed by the MCC Committee and
>or BoD, except in case of an emergency (towing and/or emergency repairs
>while on the road).
>
>Only authorized drivers would be permitted to sign for purchases on the
>card.  ALL receipts would need to be turned in to the club treasurer within
>5 days of the trucks return to the FTC.
>--
>Keith Krichinsky - W3MDC
>
>"No genetically modified electrons were used in the  preparation of this
>e-mail."
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>Next Board Meeting Wednesday, February 23, 7:30 PM at the FTC.
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BoD
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>

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Next Board Meeting Wednesday, February 23, 7:30 PM at the FTC.
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