[ADXA] Meetings

[w5znjoel at gmail.com]

Lanny,

 

The board specifically understood and discussed your situation and a few
others as well. We did discuss providing on-line access to the meeting but
there are two issues there. One is a reliable internet connection. Most
hotels have horrible internet service for streaming unless you pay big $$$
for a good connection in the meeting room. The second is people electing not
to attend in person and attend virtually. If we plan and book for 50 people
then 20 of those decide at the last minute to stay home and attend
virtually, we've lost money as we would have committed to the higher number
for meeting space, catering, etc. Plus, do you charge the same registration
fee for virtual attendees as you would for an in-person attendee? Also, the
high profile folks we target to bring in as our special guest won't come in
for 20 in-person attendees, its close with the number we currently have.

 

It is not easy to accommodate everyone and it is complicated. The board
spent five days, off and on, discussing this. We will look into a virtual
option but that is another level of administrative detail, planning, and
complexity to add on top of an already overloaded amount of work to plan and
execute an annual conference that just a few people in ADXA will volunteer
to take on.

 

But we'll see........

 

73 Joel W5ZN

www.w5zn.org

 

From: adxa-bounces at mailman.qth.net <adxa-bounces at mailman.qth.net> On Behalf
Of Lanny Aldrich
Sent: Wednesday, August 20, 2025 2:23 PM
To: Pat Patterson <patw5vy at gmail.com>; John Evans <wb5bhs at gmail.com>
Cc: 'ADXA' <adxa at mailman.qth.net>
Subject: [ADXA] Fw: Meetings

 

I agree that Springdale and ALETA are a great decision. I've never been
closer to NW Arkansas than Harrison.  Springdale is 3.5 hours from Searcy,
and I would like to take the time to visit the area someday; however, I
won't be able to make it this year due to caregiving challenges.  What are
the chances that the meeting could be Zoomed?

73, Lanny  K1LEC

 

  _____  

From:  <mailto:adxa-bounces at mailman.qth.net> adxa-bounces at mailman.qth.net <
<mailto:adxa-bounces at mailman.qth.net> adxa-bounces at mailman.qth.net> on
behalf of  <mailto:w5znjoel at gmail.com> w5znjoel at gmail.com <
<mailto:w5znjoel at gmail.com> w5znjoel at gmail.com>
Sent: Wednesday, August 20, 2025 2:00 PM
To: 'adxa' < <mailto:ADXA at mailman.qth.net> ADXA at mailman.qth.net>
Subject: [ADXA] Meetings

 

Greetings ADXA Folks,

 

Our 3rd Quarterly Meeting of 2025 will be held September 20 at 1:00 PM via
Zoom. John, WB5BHS, will announce the program once it is finalized. I have a
business trip that week and may be traveling back during that time, my
schedule is not yet firm. If so, the most capable ADXA VP Pat, W5VY, will
ramrod the show! The Zoom meeting link will be sent later.

 

The ADXA Annual Meeting & Conference will be held November 8. I have
mentioned many, many times that selecting a location for our meetings,
especially the annual meeting, is a difficult and complicated process. We
are a very active, statewide group and meeting locations, to be fair and
accommodating to everyone, is a challenge. The Russellville area is
convenient but the meeting facilities are not very accommodating.
Russellville also adds a level of complexity when a special guest travels in
by air. Little Rock and northwest Arkansas have great facilities but comes
with travel complications for our members a long distance from those areas.

 

This year we received an invitation from our northwest Arkansas members to
host the meeting in Springdale at the Arkansas Law Enforcement Training
Academy (ALETA). This is an impressive facility and the monthly meeting
location of the Bella Vista Radio Club (BVRC, that has over 300 members!).
The facility has a very large, modern meeting room with excellent audio
visual equipment, comfortable seating, and an additional large room is
available for our noon meal. It is located only 10 minutes from the Holiday
Inn-Springdale (and several other adjacent hotels) for those who would plan
to spend the night before or after. The ALETA facility is offered to us rent
free, thus affording a reduced registration fee for our conference. I have
presented a program for BVRC twice and can personally recommend the
facility.

 

The ADXA board discussed this at great length, understanding that any
location comes with challenges to some of our members. Following our
discussion we agreed to hold our 2025 annual meeting in Springdale, and the
2026 annual meeting in Little Rock.

 

Specific details on the program, speakers, and special guest will be
forthcoming. In the meantime, I hope to possibly see you, on the computer
screen, on September 20.

 

73 Joel W5ZN

ADXA President

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