[ADXA] September 17th ADXA meeting at Little Rock Hamfest

[Joel Harrison]

Frank - this is a great selection to choose from and mucho appreciated!!!!!

Will review and determine what we want to present.

Many thanks for all your help.

73 Joel W5ZN



> Thanks Joel,
>
> I have 3 movies I bought and have played at our club meetings. I'd be glad
> to have any or all of them viewed at the September meeting:
>
>    K1N Navassa DXpedition (2015)
>    Nine Expeditions to DXCC Tem Most Wanted (2013)
>          3Y0X Peter One
>          A52A Bhutan
>          AH1A Baker/Howland Island (1993)
>          K5D Desecheo Island
>          PJ6A Saba
>          VK0IR Heard Island (1997)
>          VP8GEO South Georgia
>          VP8THU South Sandwich Islands (2003)
>          VU7RG Lakshadweep
>    VP8ORK, South Orkney DXpedition (2011)
>
> Sorry I can't do more but I am really tied up in a project.
>
> Regards,  Frank
>
> On Aug 7, 2016, at 1:28 PM, Joel Harrison <w5zn at w5zn.org> wrote:
>
> Hi Frank,
>
> Thanks. Sorry for the delay in responding. Have been out of town on a
> personal trip all week and just now getting back to check email.
>
> Wow this really looks great. I just responded to an earlier email from Ken
> posing a couple of questions.
>
> I really like your ideas. For starters, we will most definitely provide
> card checking. I have not specifically talked to Earl but assume he will
> be available as well as Roger, N5QS who can check cards. As a Past ARRL
> President I can do so as well so we have three folks to draw from. We can
> also check WAS and VUCC as well.
>
> Also, fully understand and appreciate the concern about the portable alter
> and obviously we will take great care not to disturb this.
>
> I believe we would want the 50 seat room next to the entrance. While this
> may be small it provides us with the best exposure and we aren't limited
> with time as we would be with the larger room in case the VE session had
> to expand their time frame.
>
> All of your ideas to consider are all excellent and we will pursue them.
>
> I will expand on your list and submit a proposed agenda for consideration.
> What DXpedition movies/videos do you currently have, or do you just get
> those from another source as needed??
>
> Other thoughts??
>
> MUCHO thanks to Ken for his work here and for your recommendations!
>
> 73 Joel W5ZN
>
>
>
>> Hi Joel,
>>
>> A big thanks to Ken Blevins for working with Mark Barnhart to encourage
>> a
>> joint ADXA meeting at the site of the Little Rock Hamfest on September
>> 17th.  Ken also set up a facility review yesterday.
>>
>> Ken, Mark, Garth Hill, Facilities Manager at Catholic High School, spent
>> some time to review how the facilities there at Catholic High School is
>> planned to be used for the Hamfest and how it could accomodate our club
>> for it's September quarterly meeting.
>>
>> The facility is quite large and parking is around the church as well as
>> across the street surrounding an office complex.
>>
>> The Hamfest is mainly held in the large gymnasium with an undoor flea
>> market and vendors.
>>
>> Next to the gym is a large cafeteria where food will be served during
>> the
>> event.  Folks are encouraged to eat in the gym at the tables provided.
>>
>> Two rooms are available for our use and we need to get back to Mark and
>> Garth with our specific desires.
>>
>> Right next to the main entrance of the facility, there is a classroom
>> that
>> can comfortably hold about 50 people. More chairs can be added. This
>> room
>> is also used as a chapel and there is an small covered portable alter
>> stored out of the way in the rear of the room. We've been asked to to
>> not
>> used this or disturb it. This room has the advantage that it is
>> available
>> from the very start of the Hamfest and can be dedicated to our club's
>> use.
>> It is also a great place to catch the eyer of Hamfest guests since it is
>> so close to where everyone enters. We could have a nice ad/schedule
>> board
>> right outside the entrance to the room. Here are a couple photos taken
>> in
>> this room. The one on the left was taken from the entrance to the room.
>> The other was taken from the front of the room.  This room is also used
>> as
>> a chapel and there is an covered portable alter stored in the rear of
>> the
>> room which should not be used or disturbed.
>>
>>
>>
>>
>> The other facility is at the extreme end of the facility, past the
>> cafeteria. It can accomodate 100+ people. It is not available until 11am
>> on Saturday because this is where VE exams will be given. Here are a
>> couple of pictures of this room.
>>
>>
>>
>> The School has a portable screen that can be employed if we have
>> anything
>> to project.  I can ask the HSVARC club for the use of their PC driven
>> Projector if needed. I also have several Dxpedition movies that I can
>> play
>> if that would be of interest.
>>
>> To get maximum mutual benefit of this joint endeavor we should consider
>> the following:
>>
>> 1. DXCC card checking (with ADXA membership app or free to anyone)
>> 2. DXepdition movies
>> 3. DXing presentations
>> 4. DXing and club related handouts
>> 5. Signage at entrance of meeting room
>>
>> We need to select the room and let them know soon. While I can help with
>> several items as I have listed above, I can't coordinate the room
>> selection. I would appreciate your finding someone to the lead for this
>> coordination and decision making.
>>
>> 73,  Frank
>>
>>
>>
>
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