[W2CRA] Field Day

Ralph J evans skipkc2tse at embarqmail.com
Thu Jun 9 22:26:31 EDT 2011 

skip kc2tse   I WILL HELP SET UP I WILL COOK AND where EVER-YOU NEED ME
----- Original Message -----
From: "Kurt Cathcart, KR2C" <Kurt at KuhlRoad.Net>
To: w2cra at mailman.qth.net
Sent: Thursday, June 9, 2011 10:42:00 AM
Subject: [W2CRA] Field Day

All,

I'm looking once again for members to contribute.  As a priority, I'm 
looking for the following things:

Volunteers for set up and breakdown.
Field Day stations.
Operators

To make this event a success, I would like to get at least 10 people to 
help for both set up and break down.  You OT's are not exempt.  We need 
your years of experience from past Field Days so that us novices can get 
everything set up correctly.

We also need stations to operate.  if you have a station that can be 
shared among the members, please let me know.  it's really no fun 
tapping out the code with no rig on the other end of the wire.  :)

If you plan on being an operator I'd also like to know if you are going 
to attend the event.  if you have a specific time that you would like to 
operate, we also need to know.  Otherwise, stations will be available on 
a first come first serve basis.


-Kurt
KR2C

On 5/28/2011 10:44 PM, Kurt Cathcart, KR2C wrote:
> All,
>
> It's been about 10 days since my e-mail requesting some leadership
> assistance for Field Day.  I've been contacted and updated by a few
> members but as of yet nobody has offered to take  on a role yet.  While
> I don't expect that these plans to run 100%, we do need people to step
> up and help with the planning for this even.  I'm trying to develop a
> template so that a Planning and Implementation Guide (PIG) can be
> written.  This will make future planning for Field Day much easier in
> the future.  I cannot do it without you help though.  If interested in
> helping with the success of Field Day please contact me at
> Kurt at KuhlRoad.net.
>
> -Kurt
> KR2C
>
>
>
>
>
> On 5/19/2011 9:51 PM, Kurt Cathcart, KR2C wrote:
>> All,
>>
>> It looks like my absence from the general club meeting has got me
>> volunteered to co-chair the field day event.  We don't have much time to
>> organize and get ready and I'm far too busy to do it myself.  I look to
>> you all to help me out.  What I suggest is to divide and conquer.  We
>> should divide ourselves into "teams" so that the burden of
>> responsibility doesn't fall on to any one person.  As in any good team,
>> we have team captains.  Right now I'm asking for volunteers to be these
>> captains.  this is all off the top of my head so if you have further
>> suggestions, please let me know.  Here is a list of teams I'd like
>> captains for:
>>
>>       * Facility
>>       * Food
>>       * Stations
>>       * Build Up/Tear Down
>>       * Organization
>>
>> I would expect that that captains further break down their
>> responsibilities to other members of the club and/or family/friends to
>> get their tasks done.  Please read the job descriptions and let me know
>> if you would like to volunteer your time to be a captain.  If you are a
>> more seasoned member and are physically unable to captain a team, please
>> don't feel that you are exempt.  Your experience from participation over
>> the years would not only be valuable to our captains but since I've only
>> ever participated in 2 field day evens in my short tenure your vast
>> wisdom would be of great value to me.  I need all of your help.
>>
>> *Facility*
>>
>>       * Secure permission for the field day site on the days of our event.
>>       * Get the trailer moved to the event site or organize members with
>>         pickups to move needed "stuff" toe the event site.
>>       * Ensure that we have the necessary towers/poles and equipment to
>>         raise antennas. (work with Station captain on what is needed)
>>       * Arrange for generators and gasoline
>>       * Plan for shelter. tents/campers/lanscape trailer, etc.....
>>       * Lockdown plan for over night unused gear
>>       * Arrange for funding for generator rentals and gas
>>       * Get gear back to trailer
>>
>>
>> *Food*
>>
>>       * Solicit donations of food or money for event
>>       * Make sure Grill is in working order and has propane
>>       * Water or drink for Build up/ Tear Down
>>       * Coffee/donuts for morning operators
>>       * Hotdogs/hamburgers for lunch/ dinner
>>       * Garbage removal from site
>>
>> *Station*
>>
>>       * Plan for operation stations.  What class will we run for the event?
>>       * Plan for antennas.  beams? dipoles? verticals?  combination?
>>       * GOTA Station
>>       * Station modes.  SSB/PSK/RTTY/CW VHF or Satelite
>>       * Work with Facility captain on site layout and hookups
>>
>> *Build Up/Tear Down*
>>
>>       * Organize manpower necessary to build Field Day site
>>       * Work with Facilities captain on getting needed equipment from
>>         trailer to site
>>       * Assisted with obtaining forgotten resources during the event
>>       * Organize manpower to tear down site at the end of the event.
>>       * Work with Facilities captain to get gear back to trailer
>>
>> *Organization*
>>
>>       * Work with all captains to help organize the event
>>       * Advertise our event to the public.
>>       * Work the Station captain with the GOTA station
>>       * Develop an operator schedule
>>
>> I'm sure that there is a bunch that I missed.  Again, I'm looking to be
>> "Elmered" here by the veterans.  We can always add to the list.  Field
>> Day will soon be upon us.  let me know as soon as you can how you can
>> help out.
>>
>> -Kurt
>> KR2C
>>
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