[W2CRA] HAMFEST IS THIS WEEKEND & WE NEED ALL THE HELP WE CAN GET!

[Walter O'Brien WO2U]

Our annual Ham fest is only a few days away! As we come down to the  
wire, I need to remind you all that we can really use all the help we  
can get. I hope many of you who haven't signed up on the signup board  
I've been bringing to meetings will still be there to help. If you  
didn't get a chance to sign up and will be there, could you email me  
and let me know you're coming? If you can't be there for the whole  
event, let me know when you can be there! Every bit helps.

BRING YOUR HT. Talk-in operates on the .375 repeater, inside, we use  
147.540 SIMPLEX.

Here's the schedule:

Friday March 23

4:00 pm to approx 7:00 or 7:30 - Setup tables, remove chairs, set up  
kitchen, pickup Ham fest items from the trailer, setup PA system and  
speakers. The rented tables are also delivered at 4:00 p.m., so we  
need four people who can be there a little before four to unload the  
tables. Set up Talk-in.

Saturday March 24

5:00 a.m. members arrive and go to assigned locations. Still need  
parking and security. Coffee should have started by approx. 4:00 a.m.  
and should be ready by five. Talk-in opens up as soon after five as  
possible.

6:00 Vendors begin arriving. Help is needed with Walter, WO2U since  
many vendors will show up at once. Help also needed getting larger  
vendors, like KJI into the cafeteria so other vendors can come in.  
We’ll allow preregistered vendors to jump the line, but will only use  
one hallway for vendor check-ins, then they can use the other hallway  
entrance to load-in after they get their ticket. Security needed at  
all doors to ensure only pink  (red) vendor tickets go into the  
vending area.

8:00 Doors open for buyers

9:00 VE session. Held in classrooms down the hallway from the vendor  
entrance. If someone wants to take the exam but not buy a ticket, they  
may do so, and must follow the hall around to the classroom. They are  
not permitted onto the selling floor without a ticket.

10:00 SkyWarn training. Held in another classroom, same thing holds  
true, a ticket purchase isn't required, but it's not likely anyone is  
coming JUST for SkyWarn.

12 Noon. many vendors begin packing up to head out. That actually  
works well, as they can exit more orderly by spreading out the  
departures. Cleanup begins in the kitchen.

 From noon to about 1:30  we put tables back where they go, bring the  
round tables back, chairs too, and move the rented tables to the  
waiting truck. Items that came from the trailer need to go back also.  
Once we're done, go home and relax!

A word about the club table: If you have a few items you want to sell  
at the club table, here's how it works. You can bring the items Friday  
night if you want, but remember there is no overnight security. Your  
best bet is to bring them early Saturday. Please don't empty out your  
basement, but four or five items from several members will make for an  
enticing table.  With EACH item you should have two index cards. Make  
sure your call and name are on both cards. Both cards should have the  
item name, and one card write a brief description of the item, and the  
ASKING PRICE. On the other card, which will be kept in a box by the  
club table crew, put your LOWEST PRICE YOU WILL ACCEPT. That way the  
club table folks can negotiate for you, knowing what your lowest price  
is. After the ham fest you can collect your money for any sold items,  
and any items not sold MUST BE REMOVED BY THE OWNER--THAT'S YOU.

The ham fest is almost our sole source of income for the club. We need  
the help of everyone to make it a success. I hope I can count on you  
all! Thanks in advance!

William N2BL Ham Chair, Walter WO2U Vendor Chair

This message courtesy of Barry K2BC, hamfest chair emeritus.