[Troop139] Thurs 2/8 Planning Call Meeting Minutes - PARENT MEETING NEXT TUESDAY 2/13

[Cabrera,Benedict]

Dear All,
Thank you Elizabeth, Jeralda, and Francis who were able to make the call tonight.  Here are the results of the meeting:

1.       We agreed to have a Parent Meeting next Tuesday 2/13 at 7:30 PM.  Please try to make this important meeting.



2.       We agreed to defer the 75th anniversary dinner to later in the year.

a.       Unfortunately with just 30 days we felt we don't have enough time for a successful event.

b.       We'll work to get the event in the summer/fall but will need to have a commitment from everyone to support the event or we'll be right back where we are now.



3.       However, we have decided to keep the date of Saturday March 11th.

a.       Francis has come up with a great idea to have the scouts host what's called Magic Card event.

b.       We'll find out more next Tuesday night but apparently these Magic Card game events for kids and young adults which is currently very popular.  The events we were told have been held at town libraries in addition to other public places.

c.        If we charge a small entrance fee and sell food we could make $1000-$1500 that night.

d.       The Scouts could run the entire event with adult supervision.

e.       We could possibly get a volunteer DJ for the event to provide music.

f.        We'll discuss further at the Scout Meeting on Tuesday 2/13.



4.       With Respect to the Dinner please find the minutes of the Last two meetings we had last year that covers a number of points.  We will discuss this as part of our meeting next Tuesday.
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2017 Oct Meeting

*       Benny contact coordinate with Justin and Jeralda to setup a table outside the church on Sunday.

*       Print the event tickets and give it to the scouts. - Diana

*       Check the last day to order shirt. - Diana

*       Follow up with John on the Brochure printing.  -  Ben

*       Work on the boosters - Grace and Elizabeth

2017 Sept Meeting
Troop 139 75th Anniversary Dinner Meeting Minutes:
Attendees: Jim Ferrone, Gordon Beattie, Francis Argueta, John Racanelli, Phil Siame, Ken Vogel, Graciala Colon, Ben Cabrera,

*       Discussed who will be the committee chair? Ben volunteered but it was agreed that we would divide and conquer.

*       Next Meeting will be at 7 pm next Weds and Sept 6th.  Ben will send out the call in number.

*       Gordon Beattie and Jim Ferrone will MC the event



*       The following parts of the planning are finished:

*        Started the promotional aspects, but nothing solid.

*        Sent out the press release

*        Submitted ad for the church bulletin

*        Created flyers/ticket order form

o   Attached is the event flyer and press release. Please feel free to use it as publicity where you can.  Print flyers, distribute them, etc.

*        Created tickets (and will print them)

*        Created the Anniversary T Shirts and sent out that promo link. https://www.customink.com/fundraising/boy-scout-troop-139-parents-friends-fundraiser<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.customink.com_fundraising_boy-2Dscout-2Dtroop-2D139-2Dparents-2Dfriends-2Dfundraiser&d=DwMFaQ&c=b0jCsCrjppgZvAspjmlvCA&r=OpnDh3X-9Bwdc0kL1Eu6rrKTl2qI6AXUtPAVtRLWGoM&m=lXUsLtf5a3QPfCpUEdjCa_6ZtDWYZ_JJk3AVpjhALoY&s=jSuEkMZQuVQ62YjC9olpx_FrvLt17_MM-_C5115qxfM&e=>

*        Created a FB page
https://www.facebook.com/events/263215110859832/?acontext=%7B%22ref%22%3A%224%22%2C%22feed_story_type%22%3A%22370%22%2C%22action_history%22%3A%22null%22%7D<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_events_263215110859832_-3Facontext-3D-257B-2522ref-2522-253A-25224-2522-252C-2522feed-5Fstory-5Ftype-2522-253A-2522370-2522-252C-2522action-5Fhistory-2522-253A-2522null-2522-257D&d=DwMFaQ&c=b0jCsCrjppgZvAspjmlvCA&r=OpnDh3X-9Bwdc0kL1Eu6rrKTl2qI6AXUtPAVtRLWGoM&m=lXUsLtf5a3QPfCpUEdjCa_6ZtDWYZ_JJk3AVpjhALoY&s=ZeEV2HyrTdvC9wwlOnRxKiPkL7CoRNamACBZX0qV-nE&e=>

*        Food:

o   World of Food - Located the company to use for catering (I am willing to oversee the catering aspect of the reunion)

o   Dessert - Parents will donate

o   Scouts  will serve

o



*       To do's:

o   Event Promotion -

?  Everyone  - will promote the event.

?  Dinner announcement letters, Dignitary letters,

?  Minimum order for T-Shirts is for 30

o   Ticket Orders/Sales -

?  Diana set up the orders to come to St. John's , we'll pick it up on Tuesday.

o   Seating Arrangements -

?  8 at a table

?  We'll reserve one table for dignitaries and the rest will be first come first serve.

o   Decorations -

?  Need to reach out to people to see if we could get any help, Mrs. Miller ?

?  Call Joe Verga and Carolyn - Gordon Beattie

o   Guest Speaker Invites -

?  Guest Speaker Owner - Phil Siame

?  Invited guest could be speakers

?  Guest Speakers will pay for their meal

?  We've agreed to give 5 min a person.

o   Presentations -  TBD

o   Brochure -

?  Brochure Owner - Diana

?  Brochure can be done up to a day before

?  Take this to Scouts Graphics to see what it would cost or if they would donate - John Rac

o   Fund Raising

?  We'll do the Ticket Vest first then the 50/50

?  Boosters - Grace

?  Ticket Vest - Peter will be the guy

?  50/50 -

o   Program Agenda -

?  TBD

?  Slide Show & Projector  - Diana

?  We've agreed to do a moment of silence for all past Scout Master, Scouts, family members, etc.

o   Event Set Up & Clean Up

?  Owner - John and Scouts

?  Food Arrival - Diana