[TheForge] NJ Fairgrounds - Attn: Phlip

[Dan Brewer]

Dave,  Have you or anybody else put together a list of the stuff that needs
to be on hand to support an ABANA conference?  The list that you have
offered is not insurmountable, but is incomplete.  Most of us on the list
have not worked behind the seens (SP) of a large production.  But lots of
folks doing a small part can make this work.  If only one person is handling
all of the arrangements they will be burnt to a crisp by the end of the
event.  
Dan in Auburn

-----Original Message-----
From: theforge-bounces at mailman.qth.net
[mailto:theforge-bounces at mailman.qth.net] On Behalf Of Saint Phlip
Sent: Wednesday, February 28, 2007 4:04 AM
To: Sponsored by ABANA
Subject: Re: [TheForge] NJ Fairgrounds - Attn: Phlip

On 2/28/07, Dave Mudge <dave at magichammer.net> wrote:

> ......See the above comment. Still think that it won't take a week to
> set it up? I am sure that I haven't covered half of what is really
> involved in putting together an ABANA conference. It must be done in
> an organized and professional way. It is after all the ABANA member's
> money that we are spending.
> >
> dave mudge

About time someone gave me some of the information I've asked for-
thanks, Dave ;-)
A couple quick answers= Semis are no problem, the area ia very flat
and very solid. There's a wireless network in place- we use it all the
time for our 13,000 attendees at Pennsic. 500 people just ain't that
many people, Dave, even if it expanded to 1000. And there's plenty of
area for parking, etc- again, 500 people ain't nothing compared to
13,000. Got a couple good local EMS squads, and for some reason they
know the site well ;-) Two decent hospitals within 15 miles, a VA, and
some sort of major trauma facility inPittsburgh, who, interesting;y
enough, get some of their training from the SCA.

Dave, how do you eat the elephant? One bite at a time. And, in this
case, we aren't talking an elephant. merely a steer.


> On 2/27/07, Saint Phlip <phlip at 99main.com> wrote:
> > Thanks, Bruce. Place I'm thinking of has both primitive and hookup
> > camping, is close to motels, and $2000 general site fee includes
> > portapotties and showers. However, we'd need to figure out camping per
> > person- my thought was to roll it into the site fee- won't be much for
> > essentially a weekend.
>
> ......It takes a every minute of a solid week in advance to set-up a
> conference and then Wed - Sun for the actual event then two - three
> days to tear it down and pack it up. How many days does $2,000 cover?
> >
> > What I told them was essentially a long weekend for the event itself,
> > total of a week to include set up and break down- not sure where some
> > estimates are wanting to take 3 weeks for set up and teardown.
>
> ......What sort of foundations do they have for big air hammers? Can
> we get the fuel trucks in to refuel the generators and air
> compressors? Is the ground solid enough for cranes and fork lifts and
> pegs for large tents? More than one vendor operates out of a semi.
> Will they get stuck? What is the local availability and price of BIG
> generators, BIG air compressors, rough terrain cranes and fork lifts,
> hundreds of feet of 2 inch (or larger) air hose, hundreds of feet of
> electric cable, tents, bleachers, water, propane, coal, fans for "cool
> tents" for old people, steel, rentals for welding, burning, and
> general fabrication equipment? What about facilities for registration,
> with high speed computer and telephone lines, ABANA and Conference
> sales. These areas must be lockable at night. Can't forget computer
> and phone lines for the majority of the vendors. We have indoor
> vendors and outdoor vendors. The indoor vendors want to be able to
> lock their area after hours. Where do the galleries go? Don't forget
> lighting, display and dry for the galleries. We will need at least
> half-a-dozen class / lecture rooms with seating and Power Point
> capabilities. Where are we going to hold the auction? (seating, audio
> / video, computer  / phone lines to process credit cards, lighting,
> secure and dry storage and display area) Is this camping area covered
> by "wireless" so that we can run the credit cards and the vendors can
> run their credit card sales and we can run the world-wide web cam? OR,
> will we have to hard wire telephone lines for all of that? ( dsl?)
> What are the local fire / safety codes? Will a group of this size
> require hired security? EMS? We will need at least 10 port-a-pots and
> a service plan. What about parking? public transportation? Contracts
> with food vendors and all of the above mentioned equipment and
> supplies.
> ......See the above comment. Still think that it won't take a week to
> set it up? I am sure that I haven't covered half of what is really
> involved in putting together an ABANA conference. It must be done in
> an organized and professional way. It is after all the ABANA member's
> money that we are spending.
> >
> dave mudge
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-- 
Saint Phlip

Heat it up
Hit it hard
Repent as necessary.

Priorities:

It's the smith who makes the tools, not the tools which make the smith.
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