[K3PZN-List] August BoD meeting minutes

[Tony KF3AK]

Being the "perp" who caused the ruckus (about members being charged
admission at the tailgate 'fest), I sincerely appreciate the board's action
here.

I was upset about "members" at the tailgate 'fest.  However, we have all
missed the point.  The main point is the A-word (admission).  The concept
addressed by the board must apply to everyone, not just to members.

Many of us who have been involved in past hamfests have preached that the
word "admission" must be removed from the hamfest vocabulary.  A reminder is
in order for each event.  By charging admission, we are inviting the MD tax
people to charge the club a percentage of gross receipts as an "amusement"
tax (no joke).  I am not sure whether it's gross receipts or net profits,
but any tax is to be avoided.  Our non-profit status does not help here.

Bottom line: We ask for a donation.  The person being asked has the right to
refuse to donate.  Period.

I suggest that minutes item #1 be amended, at tomorrow's club meeting or at
a later board meeting to state (more or less):
"Free access for anyone wishing entrance to hamfests.  All are welcome to
attend the club hamfests without making a donation (and, for members,
without volunteering for any work). However, if the entrant wants a raffle
ticket, he/she needs to purchase one. If the entrant wants to tailgate or
sell indoors, he/she will need to pay the going rate for that privilege."

Also, make clear whether unlicensed spouses, children, etc. are to be asked
for a donation.

I further suggest that the hamfest committee make certain that all involved
in working the entrances are briefed on these points...in writing.

Please don't leave this to chance...we have been doing this for too many
years not to get it right.

Thanks and 73,
Tony KF3AK

----- Original Message -----
From: "Steve Beckman" <n3sb at qis.net>
To: <k3pzn-list at mailman.qth.net>
Sent: Sunday, September 10, 2006 6:39 PM
Subject: [K3PZN-List] August BoD meeting minutes


CCARC Board of Directors Meeting, 23-August-2006

In attendance are John K3KWO, Rich N3III, Charles N3TOT, Rob K1RH, Gene
KB3JHR, Bill W3STG, and Steve N3SB.

1.      Free access for club members to hamfests.  Motion by the BoD:
Members are welcome to attend the club hamfests without making a donation
and without volunteering for any work. However, if the member wants a
raffle ticket, they need to purchase one. If the member wants to tailgate
or sell indoors, they will need to pay the going rate.

2.      Mason-Dixon Hamfest. Bill W3STG will be our incident commander. He
will check into the availability of a gator motorized vehicle for
transporting small articles. Rental costs are cheap, but delivery costs
could be more than we want to pay. We still need to find a food vendor.

3.      Membership: Membership Committee activities are still transitioning
to Bill N3WM. Members may pay their dues to either Bill N3WM or Bill W3STG.

4.      Presentation Agenda: September's topic is "NVIS and the MDC QSO
Party" by Rich N3III.

5.      K3PZN-List Reflector announcements for ARES & RACES events: The BoD
does not object to ARES or RACES announcements on the CCARC reflector.

The meeting adjourned at 9:20 PM.

Respectfully Submitted;
Steve Beckman, N3SB
CCARC Secretary.



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Next CCARC Meeting Monday September 11, 7:30 PM at the FTC.

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