[K3PZN-List] TRANSMITTED HEREWITH IS A COPY OF THE LONGEST BOARD MEETING ON RECORD

[JOSEPH EBAUGH]

GREETINGS AND HI TO ALL;

HERE ARE THE BOARD MINUTES FROM SEVERAL DAYS OF DELIBERATION, 
CORRECTIONS, ADDITIONS, DELETIONS TO ME ASAP PLEASE, THANKS AND 73'S

JOE

CARROLL COUNTY AMATEUR RADIO CLUB BOARD Minutes

The Board of Directors of the CCARC met on March 17th and 20th 2004.

On March 17th the Board met at the FTC at 7:30PM, members present were 
Steve N3SB, John AK3Z, Joe N3YIM, Frank K3MTT, Doug N5LBJ, Jerry N3GQK, 
Keith KB3HHK and Chuck N3TOT, also present was Al K3ZE.

The caterers for the Tailgate Fest and Hamfest were discussed, there are 
a least two caterers who are interested in working both events, we will 
request menu�s and prices from each and make our decision, it was 
suggested that we have a different caterer for each event and then pick 
the one we liked best to do both events next year.

There has been a suggestion that the communications van be turned over 
to the county, the county will take the project using RACES as the 
primary reason, there are pros and cons for this action, however, if we 
can make an agreement with the county that we both can live with, it 
seems a good deal for the club, insurance would be paid, maintenance 
would be on the county and tags would be county tags as well. The van 
committee is to meet with the county risk manager, who can speak for the 
county, and coordinate an agreement, if the membership agrees to the 
agreement a decision would be made as what action to take, it was agreed 
by the board that we should go on with the fund raising campaign for one 
year and then evaluate our position with the project.

It was suggested that the club contact Representative Bartlett asking 
for support of the van project in the way of a monetary contribution 
from the government, possibly from the Homeland Security fund, Joe will 
draft a letter for the board�s approval.

Keith reported that the van committee has met and he will post the 
minutes of that meeting on the reflector.

Al was at the meeting to turn over ownership and trusteeship to the club 
for the 147.285 repeater, he is the sole survivor of the Telephone 
Pioneers Amateur Radio Club and no longer wanted to maintain and police 
the repeater, the transfer included the repeater with associated 
equipment, he made several suggestions for its use and distribution of 
the repeater, the repeater committee should take the lead, the board 
suggested that the 410 machine remain the primary system with the 285 
machine be a closed repeater for club use and training.

Doug gave a report on his youth program and stated they will be involved 
with field day from start to finish.

Frank present another draft of the funding letter, we discussed to whom 
and when the letter would be mailed, also that a paper trail be 
maintained upon receipt of donations, this will be accomplished be the 
establishment of a computer program to meet the need.

Jerry asked if the board were going to establish a priority for the 
excess money associated with the van, money was approved for repair, 
tags, title and insurance, the answer was not as yet and that is in the 
hands of the van committee.

Keys to the Post Office box are kept with Steve and Joe.

Due to the late hour the meeting adjourned at 2245 and will assemble 
Saturday the 20th for breakfast at Harry�s Main Street Grille at 8:30AM, 
followed by the business meeting.

The meeting at Harry�s was called to order at 8:30AM, members present 
were Steve N3SB, Joe N3YIM, Frank K3MTT, Keith KB3HHK, Chuck N3TOT, 
Jerry N3GQK, Doug N5LBJ and guest Joyce N3GQJ.

Steve made a motion to donate $100.00 to the ARRL for fighting the BPL 
issues, seconded by Joe, voted and passed.

Frank gave the board the fund letter for its final review, we will have 
1000 copies made, Joe to check where we can get the best price, we may 
want to do a random sampling request, there were a few minor corrections 
that Frank will make and will forward to Joe for disposition, Doug is to 
write a database for the mailing and receipt of donations, it was 
determined that the costs for printing, postage and other expenses 
related to the mailing will be from the general fund and club member 
donations.

The formation of committees will take place in April, Steve will prepare 
a committee member sheet, the sheet will be passed at the meeting and 
those wanting to serve, or be deleted from a specific committee can do 
so at that time.

Steve suggested that the club meetings need to be changed to make them 
more interesting and appealing to club members, therefore increasing 
membership and club funds he is looking for interesting topics or 
persons to make presentations.

Flyers are ready and will be distributed at the BARC Hamfest next week.

John AK3Z has been tasked to take charge or the acquisition of club 
equipment insurance.

Joe will get the FRS radios for the Tailgate Fest door prize, he seen a 
pair with charger at Radio Shack that was a good buy, purchase was 
authorized.

Jerry thinks the club needs to get the ladies more active and involved 
in the club, Frank suggests that this endeavor should be handled by our 
lady members.

It has been discussed to hold a craft show or yard sale on the same day 
as the Hamfest, this should get the ladies involved, concern was voiced 
that each event must be separated for each other as they are really not 
compatible and hams don�t like baby dolls mixed with amps. We do have an 
extra building that we had very few vendors in last year we could keep 
this for the other event; the outside parking lot from the breezeway to 
the restrooms could also be utilized for the craft or yard sale. Flyers 
for distribution at local craft shows would need to be printed and 
distributed; we need to see if the membership agrees.

There being no further business the meeting adjourned at 1030.

Submitted;

Joe Ebaugh, N3YIM

Secretary