[K3PZN-List] MINUTES OF THE BOARD, JULY 17, 2002

[JOSEPH EBAUGH]

HERE ARE THE MINUTES OF LAST EVENINGS MEETING, 73

JOE

CARROLL COUNTY AMATEUR RADIO CLUB BOARD Minutes

The Board of Directors of the Carroll County Amateur Radio Club met on 
July 17, 2002 at the Fire Training Center.

President Beckman, N3SB, called the meeting to order at 1935.

Members of the Board present were, Steve, N3SB, Clint, W3ARS, John, 
AK3Z, Bart, N0NYY, Jim, K4CGY, Jerry, N3GQK, Frank, K3MTT, and Joe, 
N3YIM. Tony, KF3AK attended as a guest.

Tony, KF3AK, donated a pair of magnetic "Amateur Radio Communications" 
signs to the club, he also mentioned that we is to receive another 
donation of equipment for the club from a friend, delivery is expected soon.

Frank, K3MTT, handed out the current Club Roster, dated July 17th, 2002.

John, AK3Z, is going to send a letter to the Carroll County Department 
of Recreation and Parks, thanking them for the use of Freedom Park for 
Field Day, and requesting that we be allowed to reserve the park again 
for FD 2003.

Steve, N3SB, reported that the Financial Committee met at the QTH of 
Bill, N3WM, last Tuesday to discuss our Non-profit status which is OK, 
we have our Corporation status back but we need to acquire a tax exempt 
status which Bill is working on. Attending were Tony, KF3AK, Steve, 
N3SB, Bill, N3WM, and Joe, N3YIM.

At the Financial Committee meeting the question of who possessed the 
keys to the Club safe deposit box arose, the key from former Treasurer 
John, W3JJH, had been received, but the second key was in doubt. Joe, 
N3YIM, called past President Larry, WX3F, who was the other signature on 
the box lease, the met at the BB&T Office at Englar Road and discovered 
the box to be empty, Joe, N3YIM, is currently the only key holder; 
however, we will change safe deposit boxes this week with Steve, N3SB, 
as the second key holder. The board recommended that in order to enter 
the box that two signatures are required, provided the bank has such an 
arrangement, which means two persons would have to be present to enter 
the box.

The transition of power from one Board to another after an election was 
discussed, it was decided that the current board will address the 
transition and come up with a transition check list to make the 
transition easier for both the incoming and outgoing boards.

Frank, K3MTT, who has made up the ID cards and badges for the members, 
stated that due to the high cost of replacing lost or stolen ID's or 
badges, that members be required to pay for these replacements, the 
board agreed and set the price for replacements at $3.00 for each.

During the meeting, Tony, KF3AK, went through the club file cabinet and 
came up with some of the clubs very important documents that should be 
in the safe deposit box, these were given to Frank, K3MTT, who will make 
an electronic copy on CD before they are placed in the box.

John, AK3Z, asked what the importance of the badges was that required a 
fee for replacement, the badges were proposed after Sep 11 when it 
became much harder to enter into many government facilities where we may 
be required in the case of emergency, it will further identify members 
when we are on duty working with the public, the picture ID is positive 
identification.

There was much discussion about the up coming Tailgate Fest and Hamfest, 
several giveaway ideas were discussed and it was decided that the Board 
and any member interested should meet next Wednesday, July 24th at 1930 
at the FTC, to decide what we want to do. Joe, N3YIM, reported he has 
contacted several manufactures and distributors of Ham related products 
to send brochures, handouts, giveaways or what ever they wanted for the 
club handout table, several have responded favorably and should make for 
a nice display at the Hamfest.

There being no further business, the meeting adjourned at 2135.

Submitted:

Joe Ebaugh, N3YIM
Secretary