[K3PZN-List] MINUTES OF THE AUGUST 12TH MEETING

[Frank Rodski]

Hi to all. Sorry I couldn't make the meeting ... but the good news 
is that I finished all the ID cards and badges for members that I 
have pictures during the time I would have been at the meeting. I 
will bring the camera and all the badges in September.

By the way ... I will have badges for several non-members if they 
don't get their dues paid. I have sent renewal notices to some, 
others are on the list will expire in August & September. But don't 
wait for a reminder from me ... check the roster or your label on 
the Newswaves for your status.

VESTS ...

I have been a member of this Club since its inception. One of the 
problems with that it you see things come and go full circle. Like 
items bought, misused, lost, misplaced and then repurchased. Just 
two short years ago we had at least a half dozen vests and separate 
money belts. What happened to those? Will the member with them in 
the back of his car or in the basement or garage make an effort to 
return them. It doesn't pay to spend more than a minimal amount on 
items such as this as they tend to disappear.


Important Club Documents ...

As reported in the Club minutes I am making a CD of all important 
Club Documents. The key here is to locate those said documents. I 
have brought home a Club binder with a lot of Club minutes etc., but 
it doesn't contain much legal material. If anyone has any or know 
the location of any original documents that are not in the Club 
filing cabinet, please contact me. I know that N3WM has several 
items and I will either scan them or he will scan them and get them 
to me.

Frank k3mtt@arrl.net

JOSEPH EBAUGH wrote:

> HELLO EVERYONE;
> 
> MINUTES OF THE AUGUST 12TH MEETING ARE ENCLOSED, 73
> 
> JOE
> 
> Carroll county amateur radio club minutes
> 
> The Carroll County Amateur Radio Club held their monthly meeting on 
> August 12th, 2002 at the Fire Training Center (FTC).
> 
> President Beckman called the meeting to order at 1940.
> 
> There were 26 members and 1 guest present.
> 
> Members introduced themselves to the gathering.
> 
> Steve N3SB, made the following remarks, the next Board meeting will be 
> held at the FTC on Wednesday the 21st of August, all members are invited 
> to attend and see your Board of Directors in action. There are flyers 
> for the Hamfest in the radio room, we need to cover the Hamfest's at 
> Pleasant Hill Pa on Aug 25th; CARA/FAR West Friendship Md on 7-8 Sep; 
> York Pa on Sep 14-15 and Carlisle Pa on Oct 26th, if you can attend any 
> of these and are willing to distribute flyers please do so.
> 
> Tony AF3AK, mentioned that the items he brought to the Tailgate Fest 
> were donated, and the donor had asked for a copy of "Newswaves" which 
> Tony will take to him. He also contacted Bill N3XLY, about the missing 
> Club minutes, Bill said that he had them and would get them to the Club 
> on his next visit.
> 
> Joe KB3DSR, ask if the Club would be interested in purchasing vests for 
> the workers, he described vests he had seen at a function, and knows 
> that they come in various configurations, Jerry N3GQK, his vest which is 
> what Joe was talking about. Keith KB3HHK, also mentioned he had seen 
> these vests in action at the Weapons of Mass Destruction drill last 
> Saturday in York and indorsed them as being very practical and useful 
> for emergency operations.
> 
> Jim K4CGY, brought batteries for members who wanted them, he didn't have 
> any trouble getting rid of them.
> 
> Minutes of the July meeting were discussed, Jerry N3GQK motioned they be 
> accepted, seconded by John AK3Z, motion carried. (Official copy attached)
> 
> Financial report was given by Joe N3YIM, motioned by Keith KB3HHK, that 
> the report be accepted, seconded by Mike N3VOP, motion carried. 
> (Official copy attached)
> 
> John AK3Z, gave the Board of Directors report; dues increase was 
> considered and will be voted on at the September Club meeting; there was 
> much discussion about Tailgate Fest 3; the transfer of important 
> documents from the Club files to the safe deposit box; and accessed a $3 
> fee for the replacement of lost member ID's. Steve N3SB, said that we 
> need to get along with things that need to be accomplished by the Board, 
> the Board needs to get out of the business of doing it all and have 
> committees appointed to handle it all.
> 
> Joe N3YIM, told the members that the safe deposit box had been 
> transferred from the past administration to the new administration, Joe 
> and Steve N3SB, are on the signature card, there was a suggestion that 
> there be two members be present to enter the box, the bank has no such 
> policy however, as many as want to may see or edit the contents after it 
> has been retrieved from the vault. When the old box was opened there was 
> nothing in it, when Frank K3MTT, finishes making electronic copies of 
> all the important documents, the originals will be stored in the box.
> 
> Committee Reports;
> 
> Repeater - Larry WX3F, reported that he is trying to contact Mike 
> Valentine so that the remote installation can be completed, after 
> several attempts he called George Thomas who said that Mike has been 
> attending training and not available. The 450 repeater is operating on 
> the exciter only as the amp is down, Bill N3WM will be on the lookout 
> for an amp to replace the broken one. The auto patch line has been 
> disconnected as of Aug 1st; the county line has not been connected so 
> there is no 911 line at this time. Doug N5LBJ, stated that the Board was 
> wrong to disconnect the line without having the county line connected so 
> we had 911 access, Steve N3SB, said that the Board was under the 
> impression that the disconnection by Verizon would be followed 
> immediately by hooking up the county line, this obviously did not occur .
> 
> ARES/RACES - Larry, WX3F, announced that the Wine Fest Bike Tour is 
> scheduled for September, 21st or 28th will advise later; the annual SET 
> will be held in October, Mike Carr, State Coordinator wants us to 
> prepare for it by coordinating with other agencies. There will be a 
> meeting of the ARES/RACES group on August 31st at the FTC beginning at 
> 10AM. A call up tree is to be established for ARES/RACES members, Keith 
> KB3HHK, will handle this project.
> Phil KE3FL, announced that the ARES/RACES data base has been updated to 
> include new members. John AK3Z, announced the Civil War Bike Tour on 
> September 14th, this ride covers 100 miles of mountain terrain and is 
> demanding for riders and for communications as well, it will be held in 
> Thurmont Md, he needs help and please let him know if you can assist.
> 
> 'NEWSWAVES' - Joe N3YIM, reported that the April - June issue was mailed 
> near the end of July at a cost of $4.56, this was because of the 
> outdated stamps found in the file cabinet, we just added sufficient 
> postage to meet the current rate. He asked for input to the July - 
> September edition if anyone has any information they want to publish. He 
> apologized to Phil KE3FL, for not publishing his article, it was just to 
> long for that edition and would have run the cost of mailing up, and it 
> will be published in a later issue.
> 
> Station - John AK3Z, reported that the committee has been trying to hold 
> a meeting but things keep getting in the way, so they have set a meeting 
> this Sunday, the 18th, when there will be a tower climb to determine 
> what needs to be done to antennas and the tower and to prepare for the 
> installation of the tower plate. The committee will also review the 
> survey which was completed by members of the Club for their opinions 
> about how the station should be equipped, also the committee has some 
> ideas they would like to see implemented.
> 
> Training - Clint W3ARS, announced a test session on Sunday the 18th of 
> August at the FTC starting at 7:30PM. Classes are still being conducted 
> on Thursdays as well as the Saturday classes by Al K3ZE, at the FTC 
> starting at 9AM. Clint presented Nick KB3IIK, with a completion 
> certificate for completing his class and being licensed, he also gave 
> Nick a free 6 months membership to the Club, the first one issued.
> 
> Hamfest - Steve N3SB, has established a data base of attendees from last 
> years Hamfest, and from the Tailgate Fest's, there will be a mailing to 
> all those in the data base prior to our October Hamfest.
> 
> Tailgate Fest 3 - Joe N3YIM, everybody was watching to see if the third 
> would be the charm, finally all the elements required to make it a 
> success fell in place, 1) great facility; 2) well balanced aggressive 
> advertising campaign; 3) great weather and 4) lots of customers. We were 
> all surprised at the amount of Tailgaters and Buyers, as one of the 
> members stated "they just kept coming and coming" it was a job to keep 
> up. After all the dust had settled and things were cleaned up and put 
> away it was time to count the proceeds, after taking out our expenses we 
> banked a profit of $1585.51, this is not the final figure as several 
> mailings of door prizes must be accomplished, even so we will still bank 
> over $1500.00. He thanked those who helped make this such a success. The 
> membership immediately voted to conduct the same event next August 10th 
> at the AG Center, preparations will begin at once. Joe did ask that a 
> new chairperson step forward as he needed a break. President Beckman 
> presented Joe with a nice certificate for his efforts in the three 
> Tailgate Fests conducted to date.
> 
> New Business, Clint W3ARS, stated that several members had displayed 
> some displeasure with the elimination of the QSL Bureau support from the 
> Club budget, he made the following motion; "That the Club reinstate 
> funding for the out going QSL Bureau, and that this funding will not 
> exceed $100 a year" it was seconded by Phil KE3FL, voted and passed. 
> Mike N3VOP, has volunteered to collect and mail the cards for the Club.
> 
> There being no further business, the meeting adjourned at 2120.
> 
> Submitted:
> 
> Joe Ebaugh, N3YIM
> Secretary
> 
> 
> 
> -----------------------------------------------------BREAK------------------------------------------------- 
> 
> 
> Mext CCARC Meeting Monday, September 9, 7:30 PM at the Fire Training 
> Center.
> REMINDER -- We'll be in the classrooms on the opposite side of the 
> parking lot.
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