[K3pzn-board] MINUTES OF THE JUNE O4 BOARD

[JOSEPH EBAUGH]

HELLO AGAIN;

HERE ARE THE MINUTES OF THE BOARD FOR JUNE 04.

JOE

CARROLL COUNTY AMATEUR RADIO CLUB BOARD MINUTES

Notes Board Meeting 06/23/04

Meeting began at 19:40 EDT and was held at the FTC.

Clint W3ARS and Mike N3VOP asked to set up a UHF/VHF station at the 
Gettysburg hamfest and wanted permission to move the club’s AB577 out of 
Carroll County to use at the event. Steve, N3SB was concerned about 
doing this. The Board will put the request in front of the general club 
population for approval. We need permission of the general club 
population to do this. The Board may also need to alter the club bylaws 
for requests such as these.

Our Field Day plans were discussed. Since there will be lots of minors 
at the event, club members need to be on their best behavior.

There was discussion of a separate club picnic starting in July, 2005. 
The picnic will be a major feast and will be separate from the Field Day 
event. This will be substituted for much more basic and simpler foods 
and snacks at the annual Field Day event moving forward. Suggested 
places for the picnic were Freedom Park, Piney Run, or Hashawa Nature 
Center. We will begin discussing this at the general club meeting.

There was a discussion of the Van. Clean-up party body work, and touch 
up needs to be done. A generator tune-up kit was provided by Bob, W3RAR. 
Keith will describe the Van policy.

Carroll County has offered to provide insurance and shared risk policy 
for the communications van. The County requires that any club members 
who are authorized to drive the van submit to a drug testing, etc. in 
the event of an accident. The County offers a finite amount of coverage 
before the driver’s personal policy kicks in. The Board will need 
approval of the general club population to allow the County to take over 
the van. Steve, N3SB and the majority of the Board feel the agreement 
could very well be a win-win situation for everyone. The Board and Van 
committee will need to clarify the procedures and responsibilities of 
the Club versus the County. The final disposition of the radio equipment 
and the van should be up to the club. A motion will be made at the next 
general club meeting for the Board to negotiate with Carroll County and 
to close the deal if deemed necessary.

Rob, K1RH volunteered to clean, sandblast, paint, and stain the 
generator after Field Day. The started needs to be fixed and he will try 
to contact the mechanic at the Vo-Tech center for completion of the job. 
Rob also provided a technical description of the generator and its 
general operation and maintenance.

Hamfest ads were placed in Autocall. Most every other event in the 
surrounding areas has been bombarded with flyers describing the tailgate 
fest and the hamfest.

Keith has been trying to finalize the food vendors for the tailgate 
fest. We will not be using Boulevard and Beyond. We will be using the 
Finksburg Food factory. But we will be using Boulevard and Beyond for 
the Hamfest.

There is the possibility of Skywarn classes being offered at the 
tailgate fest. The plan is to offer advanced basics 2 and the Hurricane 
classes in July. It is also possible that we will have classes at the 
hamfest.

There was a discussion of the club policy on purchasing alcohol and 
food. It was the general consensus of the Board that it was ok for the 
club to purchase food and drinks for club events if approved by the 
Board and club. It was decided that it was never appropriate for the 
club to purchase alcoholic beverages due to liability issues. The Board 
will continue to discuss and changes and additions to the club by-laws 
to address these issues.

Meeting adjourned at 21:50 EDT.

Submitted by John, AK3Z