[K3pzn-board] BOARD OF DIRECTORS MINUTES FOR JAN 04

[JOSEPH EBAUGH]

HI ALL;

  ENCLOSED ARE THE MINUTES OF THE JANUARY MEETING OF THE BOARD, 
CORRECTIONS, ADDITIONS OR DELETIONS TO ME ASAP PLEASE, 73'S

JOE ;-)

CARROLL COUNTY AMATEUR RADIO CLUB BOARD Minutes

 

  The Carroll County Amateur Radio Club Board of Directors met at the 
FTC on January 21st 2004.

 

  President Beckman called the meting to order at 2005, members and 
guests present were, Steve N3SB, Bill N3WM, Frank K3MTT, Doug N5LBJ, 
John Ak3Z, Jerry N3GQK, Keith KB3HHK, Joe N3YIM, Chuck N3TOT and Al K3ZE.

 

  President Beckman made a few remarks; there will be an audit of the 
clubs financial records by a committee of members appointed by the board 
in the February/March timeframe; donation letters are being sent to 
donors of equipment, etc, to the club in time for the 2003 tax filing; 
Mike N3VOP has shown interest in chairing TGF 5, there will be no 
conflict with the HAHA club as they have moved their tailgate event to 
the week following ours; we need to have flyers for both events printed 
prior to March; there will be an auction of excess club equipment at the 
February meeting, bidding will be allowed via the reflector also, items 
to be posted on the reflector with the rules for bidding included; the 
insuring of club equipment was discussed, the first estimate created a 
premium to high for the club to finance, the list will be reevaluated by 
the Station Committee and a new estimate presented later; other options 
for insurance are, club to self insure, establish an escrow account for 
replacement, insure the big high cost items only, or only purchase a 
partial coverage policy with ARRL.

 

  Al K3ZE has agreed to chair the membership committee, Frank K3MTT will 
continue to do the things he is presently doing to assist Al, he then 
presented several proposals to the board for consideration prior to 
implementation, they included ways to increase membership, ways to 
increase participation in club events, and new dues and initiation fees 
to help defray the rising costs of club operations and member benefits.

 

  The board approved the signing of the contract with Boulevard and 
Beyond for the Holiday Dinner on December 5th 2004 from 5-8PM.

 

  The solicitation of donations for the refurbishment and equipping of 
the club communications van was discussed in detail, Frank K3MTT is in 
the process of preparing a donation request document that is to be used 
as a mailing to businesses and organizations; other sources of revenue 
could be the Federal, State and County available Homeland Security 
Funds; member donations, which have already started to accrue; or 
donations from dealers or manufactures of radio equipment and 
accessories.  The solicitation process with begin as soon as the members 
approve funding for the van project.

 

  There being no further business the meeting adjourned at 2135.

 

Submitted;

 

Joe Ebaugh, N3YIM

Secretary