[K3pzn-board] Club Documents

[Frank Rodski]

BIll
As you know, it has been and continues to be difficult to find 
impportant club documents. To that end at the BoD meeting I 
volunteered to put copies of everything we can find on a CDROM.

I am going through a 2 inch binder that has various Club records. 
There doesn't seem to be too much there that needs to be archived at 
that level.

We think all official documents down to the title for the club 
generator trailer needs to be there along with anything of 
historical importance, newpaper clippings.

But for now, official documents relating to our incorportation, 
bylaws, tax status, etc. are absolutely necessary.

Would you send me an inventory of what you may have as a result of 
your work and rather than me putting my hands on the documents, if 
you could scan then at 300 dpi and put them in a BMP, PNG, TIFF, 
JPEG or PDF format preferably. I do the converstion to PDF if necessary.

I think Joe has straightened out the Safety Deosit Box and the 
originals and a copy of the CDROM should reside there.

Probably everyone on the BoD ought to think about what we need to 
archive just so we don't miss something.

Some ideas: FCC License; documents indicating the beginning of the 
formal club in 1976/77/78; incorporation papers; 
constitution/bylaws; tax documents; charitable org docs, trailer 
license; serial numbers and possibly pictures of ALL club owned gear 
  (we bought expensive tags years ago); and as time permits possibly 
we can gather historical pictures of events and put them on CDROM also.



Frank