[K3pzn-board] CORRECTION TO JUL 17 BOARD MINUTES

[Bill Mellema]

Thanks Joe...
Nice job.

73's

Bill N3WM


At 10:56 AM 7/18/2002 -0400, you wrote:
>PLEASE SEE THE CORRECTION THE THE MINUTES AS SUGGESTED BY TONY, KF3AK, THANKS
>
>JOE
>
>CARROLL COUNTY AMATEUR RADIO CLUB BOARD Minutes
>
>The Board of Directors of the Carroll County Amateur Radio Club met on 
>July 17, 2002 at the Fire Training Center.
>
>President Beckman, N3SB, called the meeting to order at 1935.
>
>Members of the Board present were, Steve, N3SB, Clint, W3ARS, John, AK3Z, 
>Bart, N0NYY, Jim, K4CGY, Jerry, N3GQK, Frank, K3MTT, and Joe, N3YIM. Tony, 
>KF3AK attended as a guest.
>
>Tony, KF3AK, donated a pair of magnetic "Amateur Radio Communications" 
>signs to the club, he also mentioned that we is to receive another 
>donation of equipment for the club from a friend, delivery is expected soon.
>
>Frank, K3MTT, handed out the current Club Roster, dated July 17th, 2002.
>
>John, AK3Z, is going to send a letter to the Carroll County Department of 
>Recreation and Parks, thanking them for the use of Freedom Park for Field 
>Day, and requesting that we be allowed to reserve the park again for FD 2003.
>
>Steve, N3SB, reported that the Financial Committee met at the QTH of Bill, 
>N3WM, last Tuesday to discuss our Non-profit status which is OK, we have 
>our Corporation status back but we need to acquire a tax exempt status 
>which Bill is working on. Attending were Tony, KF3AK, Steve, N3SB, Bill, 
>N3WM, and Joe, N3YIM.
>
>At the Financial Committee meeting the question of who possessed the keys 
>to the Club safe deposit box arose, the key from former Treasurer John, 
>W3JJH, had been received, but the second key was in doubt. Joe, N3YIM, 
>called past President Larry, WX3F, who was the other signature on the box 
>lease, the met at the BB&T Office at Englar Road and discovered the box to 
>be empty, Joe, N3YIM, is currently the only key holder; however, we will 
>change safe deposit boxes this week with Steve, N3SB, as the second key 
>holder. The board recommended that in order to enter the box that two 
>signatures are required, provided the bank has such an arrangement, which 
>means two persons would have to be present to enter the box.
>
>The transition of power from one Board to another after an election was 
>discussed, it was decided that the current board will address the 
>transition and come up with a transition check list to make the transition 
>easier for both the incoming and outgoing boards.
>
>Frank, K3MTT, who has made up the ID cards and badges for the members, 
>stated that due to the high cost of replacing lost or stolen ID's or 
>badges, that members be required to pay for these replacements, the board 
>agreed and set the price for replacements at $3.00 for each.
>
>During the meeting, Tony, KF3AK, went through the club file cabinet and 
>came up with some of the clubs very important documents that should be in 
>the safe deposit box, these were given to Frank, K3MTT, who will make an 
>electronic copy on CD before they are placed in the box. At the same time 
>Tony discovered that the official club minutes for all years prior to 2000 
>are not stored in the station files, if anyone has them please return them 
>to the club secretary.
>
>John, AK3Z, asked what the importance of the badges was that required a 
>fee for replacement, the badges were proposed after Sep 11 when it became 
>much harder to enter into many government facilities where we may be 
>required in the case of emergency, it will further identify members when 
>we are on duty working with the public, the picture ID is positive 
>identification.
>
>There was much discussion about the up coming Tailgate Fest and Hamfest, 
>several giveaway ideas were discussed and it was decided that the Board 
>and any member interested should meet next Wednesday, July 24th at 1930 at 
>the FTC, to decide what we want to do. Joe, N3YIM, reported he has 
>contacted several manufactures and distributors of Ham related products to 
>send brochures, handouts, giveaways or what ever they wanted for the club 
>handout table, several have responded favorably and should make for a nice 
>display at the Hamfest.
>
>There being no further business, the meeting adjourned at 2135.
>
>Submitted:
>
>Joe Ebaugh, N3YIM
>Secretary
>
>
>
>-----------------------------------------------------BREAK-------------------------------------------------
>Next Board Meeting Wednesday, August 21, 7:30 PM at the FTC.
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