[HCARC] Fwd: West Gulf Division Director Ballot Delivery Delays

[DON MURRAY]

Reason for the delay of West Gulf Director Ballots

73DonW4WJ

From: memberlist at www.arrl.org
To: w4wj at aol.com
Sent: 10/16/2019 12:40:20 PM Central Standard Time
Subject: West Gulf Division Director Ballot Delivery Delays

Greetings ARRL South Texas Section Members,
Some folks have not received their West Gulf Division Director ElectionBallot yet.
The delays are related to damage at a US Postal Service sorting facilityin Houston caused by storms in late September.
ARRL HQ released this statement addressing the delays and process to geta replacement ballot...
From: Henderson, Dan N1ND <dhenderson at arrl.org>Date: Wed, Oct 16, 2019 at 10:59 AMSubject: RE: West Gulf Division Ballot
Wednesday October 16, 2019
ARRL has become aware of a mail delivery problem affecting the ARRLBoard of Director election ballots sent to members in part of the WestGulf Division. Recent flooding has affected some US Postal Servicedistribution centers in the Houston region of the state, damaging somesorting machines. This is delaying delivery to many members in thatarea.  They are processing mail out, but there are delays in processingout bulk mail, which include the ballots.  We are aware that ballots arebeing processed as part of their work flow, but they cannot give us adefinitive date of when they will all be out for delivery. 
All ballots were mailed from Hartford on Monday September 30 as requiredby the Articles of Association/By-Laws. Ballots to most of the West GulfDivision were delivered in the usual time frame, which is generally 10to 14 days.
We have received numerous requests for replacement ballots. We also havemember notifications sent after making the replacement ballot request toinform us the ballot had arrived. We ask ARRL members to be patient.
If you still do not receive your ballot by Monday October 21, 2019,please send a request for a new ballot to n1nd at arrl.org. The ARRL HQwill process out replacement requests on Tuesday October 22, 2019 viafirst class mail and daily as later requests come in. That will allow 3+weeks (24 days) for the replacement to be delivered to you and allowingfor their return to ARRL’s accounting firm of CohnReznick LLP by thenoon on Friday November 15, 2019 deadline.
There is no deadline for requesting a replacement ballot. Also, there isno deadline for you to have received your ballot in order to be eligibleto vote. Please note that all replacement requests need to be in writing(email is fine) but must directly come from the ARRL member. Third-party requests cannot be processed.
If you have already requested a replacement ballot but still haven’treceived the original ballot by October 21st, you will need re-confirmyour need for a replacement by email to n1nd at arrl.org. If your originalballot is received before that time, we also ask you confirm that ton1nd at arrl.org so that your request can be closed.
We thank you for your patience in this unusual situation.  If you haveany questions, please contact ARRL Assistant Secretary Dan Henderson,N1ND, at n1nd at arrl.org or by phone at 860-594-0236.
Dan Henderson, N1NDAssistant Secretary – American Radio Relay League, Inc.Regulatory Information ManagerARRL, the national association for Amateur Radio ®860-594-0236dhenderson at arrl.org
--------------------------------------------------------------------ARRL South Texas SectionSection Manager: Paul Z Gilbert, KE5ZWke5zw at arrl.org--------------------------------------------------------------------
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