[GCARC] New ZOOM guidelines for General Membership Meetings

[Jon Pearce]

To enhance the experience for everyone attending the General Meeting, whether in person or via Zoom, the Board has established some guidelines for Zoom participants. These guidelines are designed to ensure that everyone can focus on the meeting while also allowing Zoom participants to interact before the meeting starts. Here are the guidelines:
Before the Meeting:

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Zoom participants are welcome to keep their cameras and microphones on to chat among themselves before the meeting begins. During this time, the Zoom audio will not be broadcast to the general audience, and local audio will not be connected to the Zoom meeting.

During the Meeting:

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Just before the Pledge of Allegiance, a reminder will be posted for Zoom participants to mute their microphones and turn off their cameras. This ensures that all Zoom participants will see the meeting camera instead of another Zoom participant's camera. Participants in the room never see the cameras of the Zoom participants.
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Zoom participants can use the "raise your hand" button to ask questions or make comments at appropriate times during the meeting. The Zoom operator will notify the moderator, who will recognize the comment or question at the right time.

After the Business Meeting:

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The Zoom audio will be muted immediately after the business meeting concludes to prevent any disruptions to the in-person audience from the PA speakers.

Please adhere to these guidelines to ensure a smooth and enjoyable meeting experience for everyone. Following these protocols will help us maintain an inclusive and focused environment for both in-person and remote attendees. Thank you for your cooperation!
73 de Jon WB2MNF