[CVRC] Traffic and Training Net LESSON TWO

[Hal Moore N7CCN]

LESSON TWO - ADMINISTRATIVE MESSAGE

Before introducing administrative messages, we will first discuss how to=20
list messages on an Area net. When you have a message to send on the net,=20
the listing of the message at the proper time to the Net Control Station=20
will allow him or her to get someone to take it in an orderly and=20
prescribed way.

First, the Net Control Station asks if there are any stations with traffic.=
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Since you have traffic, you space out your response among the others and=20
answer to this with your call sign only and the proword OVER. (Note: You do=
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not list your traffic until instructed to do so by the Net Control=20
Station.) After all stations with traffic have responded and the net quiets=
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down, the NECOS will call you and ask you to "list your traffic, OVER." You=
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respond then with the listing.  Here is how the listing of messages in the=
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various categories are done (We consider only routine messages with a=20
single addressee here at this time.)

1. If the message is to a station within your geographical area,=20
Gardnerville, Minden, Carson City, Reno, Dayton, Lake Tahoe area, list that=
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message by that call sign. EXAMPLE: "I list one routine [drill message] for=
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W6OLD, OVER.
2. If the message is to a third party with an address within your=20
geographical area, Gardnerville, Minden, Carson City, Reno, Dayton, Lake=20
Tahoe area, list it by the City and phone number prefix. You may add the=20
area code if this is an area where it would not be clear without it.=20
EXAMPLE: "I list one routine for Carson City, 883, OVER."
3. If the message is to any addressee outside of your own geographical area=
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but within one of the other areas your state, list by the name of that=20
area. EXAMPLE: "I list one routine [drill message] for Las Vegas, OVER."=20
Notice that we have no interest at all as to whom this message is addressed=
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to. All that is important at this time is that it is going to another area=
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within the state.
4. If the message is to any addressee outside the state, list it as=20
"Outbound." EXAMPLE: I list one [drill message] Outbound, OVER." Again,=20
note that we have no interest in who the message is addressed to at this=20
time. The only practical thing of interest at this point is that it is=20
going to be leaving the state.

If you have more than one message, just list them one after the other, but=
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at a speed that the NECOS can write them down. If NECOS cannot write them=20
down he will just have to call you to ask you to do it again. Later, the=20
NECOS will "LIST" your traffic along with all the others, asking for=20
stations to accept the traffic. Note carefully that he got it right and who=
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asks for your traffic.

Later, the NECOS will call you and say something like this: :"KILO JULIET 7=
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UNIFORM KILO, call your station(s) and pass your traffic, OUT." You do not=
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answer a transmission that ends in OUT, you just go ahead and do it. (If=20
the NECOS ends that transmission with OVER, then you say "This is KJ7UK,=20
WILCO OUT" and then proceed.)

Assume for the moment that each of your messages have only one addressee,=20
which is all that we have studied so far. Having previously noted who is=20
taking your message(s), you call them one at a time and send them the=20
message. If there is some doubt or confusion as to who is taking the=20
messages, call the NECOS and get it straightened out, then proceed as=20
follows. The exchange will go something like this:

You: ABC this is ZZZ, over.

Him: This is ABC, over.

You: This is ZZZ, message follows, relay ROUTINE ..(TEXT)=E2=80=A6BREAK,=
 OVER.

Him: This is ABC, ROGER, OUT.

Isn't that neat? Not a word wasted! If ABC had needed fills, there would be=
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further exchange (which we will study soon), but finally when he is sure=20
that his copy is exactly like yours, but not before, he will end with=20
ROGER, OUT.

That OUT closes that connection and then, if you have another message, you=
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start again:

You: ZYX this is ZZZ, over.

Him: This is ZYX, over

Etc., etc., etc.

After your LAST message, when the last station says ROGER, OUT, you are=20
finished. You say nothing. The NECOS has been following this carefully and=
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he will automatically pick up the net and move on. Meanwhile, for the=20
record, you write on your message forms who took them, the time, and the=20
Net Designator or Frequency, or both. File Routine messages away for at=20
least 60 days. In cases of higher precedence and traffic relating to=20
special circumstances storage may be necessary for historical importance.

ADMINISTRATIVE MESSAGE

As on the other types of messages, I will start be reading to you a sample=
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message and ask for you to acknowledge it with a ROGER, OUT when, and only=
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when, you have a copy just like mine. If you need fills, just ask me for=20
them in any old way.  We will be studying that very soon. As always, we=20
assume without further ado that members are ready to copy, so I do not need=
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to ask for that.

MESSAGE FOLLOWS

W6OLD RELAY KJ7UK

W7MJB RELAY WB6SIJ

N7CCN RELAY UTAH

R 251825Z MAR 02

FM KB7ZDT NV

TO N7USN UT

INFO KJ7UK

WB6SIJ

BT

UNCLAS

SUBJ: CHANGE OF HF ASSIGNMENT.

REF: A. MESSAGE FROM W6OLD

B. MESSAGE FROM KJ7UK

1. HF TRAINING AND TRAFFIC NET WILL CHANGE FREQUENCIES.

2. CONSIDERING THE NAME FOR THE NET AS CONTAINED IN REF A

AND REF B.

BT

We will now discuss this line by line. Let us start down in the message at=
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the FM line. ADMIN messages are almost always between members, so the call=
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sign and Area is used. Next is the TO line. Addressees under the TO line=20
are called ACTION addressees. They are the ones that the message is sent TO=
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for primary reason. Usually the ACTION addressees have to do something=20
after reading the message. Next is the INFO line with two addressees. INFO=
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addressees will only have to take note of what is happening.  In this case,=
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the sender wanted to make sure that the director and the operations person=
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knew that he was corresponding directly with a staff member. The separation=
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into TO and INFO addressees is important to the person drafting the message=
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and the addressees. As traffic handlers, we do not care if an addressee is=
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an action or info addressee. They are handled the same.

(1) That addressee is the station accepting the message or
(2) The relay instruction is "Relay to all addressees," in which case the=20
single word RELAY suffices.

Admin messages may be fairly formal and have a subject and references but,=
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for short ones that may not be necessary. This example has it all, so that=
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you can use it as a model. The paragraphs are numbers unless there is only=
 one.

At the other extreme, a text might be:

BT

WILL SEE YOU ON SATURDAY AT THE CONFERENCE.

BT

The homework for this session is to send an admin message to KJ7UK with=20
information to W6OLD and N7CCN. This will be a DRILL message and not=20
actually forwarded through the system. If you desire, you may practice on=20
me before actually sending the message on the net. You can practice on me=20
through e-mail or on the two meter frequency available.