[Alexandria Radio Club Reflector] Fwd: COVID-19 Employee Update #39 (Employee Safe Workplace Portal Launch)

Thu Sep 9 12:29:47 EDT 2021

Please do NOT "reply all" with vaccination card images or other personally
identifiable information (PII).  Our email server is NOT a secure server to
my knowledge and we do not have any control over information in our email
traffic once posted.  NOTHING should go to "
alexandriaradioclub at mailman.qth.net" that you wouldn't want to read about
in tomorrow's Washington Post.

Reply DIRECTLY to n4asx at cox.net or use the City's secure drop locations if
desired.

73, Ian N8IK

On Thu, Sep 9, 2021 at 10:53 AM Rick <n4asx at cox.net> wrote:

> Please fill out the form and return to me or you can reply directly to the
> city.
>
> Many Thanks, CERT received the same request.
>
> 73 Rick
>
> Get Outlook for Android <https://aka.ms/AAb9ysg>
>
> ------------------------------
> *From:* Ray Whatley <Ray.Whatley at alexandriava.gov>
> *Sent:* Thursday, September 9, 2021, 9:45 AM
> *To:* Richard Bunn
> *Subject:* COVID-19 Employee Update #39 (Employee Safe Workplace Portal
> Launch)
>
> Good morning Rick,
>
>
>
> Please forward this out to all ARES volunteers that may serve in the EOC.
> As a City volunteer everyone must comply with the vaccination guidance
> below. Since they will not have an alexandriava.gov
> <https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Falexandriava.gov%2F&data=04%7C01%7CRayWhatley%40alexandriava.gov%7Caeef430bce1e4023653108d972fed0cc%7Cfeaa9b3143754aeeadccc76ad32a890b%7C0%7C0%7C637667261118980827%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=4NKJluB2frQorjEC51VOThk8j0PwGXs3xFC9Rv6a1pM%3D&reserved=0>
>  email address they will need to drop off their documentation at one of
> the secure sites.
>
>
>
> When ARES volunteers submit their vaccination record or lab results I
> would recommend they use this document and attach the required
> documentation. This will clearly indicate that they are a ARES volunteer.
> Only City HR will have access to these documents.
>
>
>
> If you have any questions please reach out.
>
>
>
> Ray
>
>
>
> Alexandria and Northern Virginia, as a whole, remain in the category of
> high COVID-19 community transmission. The city is experiencing about 200
> new cases per week, with 117.5 new cases per 100,000 people in the past 7
> days. The City organization is using every option available to help stop
> the spread of the more contagious delta variant in Alexandria, and
> vaccination remains the primary mitigation measure.
>
> According to the Virginia Department of Health
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.vdh.virginia.gov%2Fcoronavirus%2Fcovid-19-in-virginia%2Fcovid-19-cases-by-vaccination-status%2F&data=04%7C01%7CRay.Whatley%40alexandriava.gov%7Caeef430bce1e4023653108d972fed0cc%7Cfeaa9b3143754aeeadccc76ad32a890b%7C0%7C0%7C637667261118990783%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=oCrlcsrZOE7wiAI7JJxOYcLC3mTy35U2R1SMREfgls0%3D&reserved=0>,
> unvaccinated people are 13.3 times more likely to get a COVID-19 infection
> compared to those who are fully vaccinated, and are more likely to spread
> illness to others. A vaccinated person who tests positive for COVID-19 is
> likely to be less contagious and will be contagious for a shorter time than
> someone that is not vaccinated.
>
> To provide a safe workplace, help protect visitors to City facilities, and
> encourage safe practices, all City staff, contractors, volunteers, and
> interns will be required to securely submit vaccine documentation to the
> Department of Human Resources (DHR).
>
> *The first step is to submit proof of vaccination by September 26.* For
> added security, employees with City email addresses will be able to submit
> documentation through the new City of Alexandria Safe Workplace portal
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsafeworkplace.alexandriava.gov%2F&data=04%7C01%7CRay.Whatley%40alexandriava.gov%7Caeef430bce1e4023653108d972fed0cc%7Cfeaa9b3143754aeeadccc76ad32a890b%7C0%7C0%7C637667261118990783%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=pU6eOyjfLipTnM5ETagTSre%2FOMRRHEJRkHa%2FpCPyNu4%3D&reserved=0> while
> connected to the City’s network or logged in through VPN. Staff,
> contractors, volunteers and interns without City email addresses can
> deposit copies of their documentation—*not* original vaccine cards—into
> secure locked boxes at seven locations across the city. View the list of documentation
> drop box locations
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fsafeworkplace.alexandriava.gov%2FHome%2FNoCityAccount&data=04%7C01%7CRay.Whatley%40alexandriava.gov%7Caeef430bce1e4023653108d972fed0cc%7Cfeaa9b3143754aeeadccc76ad32a890b%7C0%7C0%7C637667261119000739%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=hMVHZ3xhKIgWHmXKrKZA%2FU93bdKZ4NPY%2BwU7pJaHqrI%3D&reserved=0>.
> DHR staff will receive and review all documentation submitted, in
> compliance with HIPAA standards.
>
> If you do not currently have a copy of your vaccination record and you
> were vaccinated in Virginia, you can look up and download your vaccination
> record through the Virginia Department of Health
> <https://gcc02.safelinks.protection.outlookcom/?url=https%3A%2F%2Fvase.vdh.virginia.gov%2Fvacapps%2Ff%3Fp%3D545%3A1&data=04%7C01%7CRay.Whatley%40alexandriava.gov%7Caeef430bce1e4023653108d972fed0cc%7Cfeaa9b3143754aeeadccc76ad32a890b%7C0%7C0%7C637667261119000739%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=tEcS7SZYdxdgN39KScZ%2BI%2BqRjV9d8bQytVSVqFynTT8%3D&reserved=0>.
> If vaccinated in Washington, D.C. or in Maryland, you can make an account on
>  MyIR.net
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmyirmobile.com%2F&data=04%7C01%7CRay.Whatley%40alexandriava.gov%7Caeef430bce1e4023653108d972fed0cc%7Cfeaa9b3143754aeeadccc76ad32a890b%7C0%7C0%7C637667261119010696%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=O867YcGlnih5T7qeBX9zdyJ1ys3OoxlgFWGOz8jbNZE%3D&reserved=0> to
> access your COVID-19 vaccination records.
>
> Starting on September 27, all employees who are unvaccinated or choose not
> to disclose their vaccination status will be required to be tested for
> COVID-19 weekly to limit the potential spread in the workforce and in the
> community. Instructions about testing and the consequences of not complying
> with testing are planned to be issued next week. While some employers plan
> to charge employees for COVID testing or are mandating vaccinations
> <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Falextimes.com%2F2021%2F08%2Four-view-time-for-a-true-vaccine-mandate%2F&data=04%7C01%7CRay.Whatley%40alexandriava.gov%7Caeef430bce1e4023653108d972fed0cc%7Cfeaa9b3143754aeeadccc76ad32a890b%7C0%7C0%7C637667261119010696%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=MUeBqMDgUMfrRDgIwdw%2BEkuPKTHzIuBawGw5BN38zB8%3D&reserved=0>,
> at this point, I am not proposing to implement either of these two
> policies. I am not ruling out implementing such policies in the future.
>
> Mark Jinks
> City Manager
>
>
>
>
>
> Ray Whatley, MBA, CEM®, NRP
>
> Acting Emergency Manager
>
> EMS Captain
>
>
>
> Alexandria Fire Department
>
> Office of Emergency Management
>
> 2003 Mill Road, Suite 3100
>
> Alexandria, VA 22314
>
>
>
> 703-746-5266 Office
>
> 571-238-8771 Mobile
>
> 703-548-5294 Fax
>
>
>
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