[ADXA] 2nd Quarterly Meeting Report

[w5zn at w5zn.org]

Thanks to everyone who attended yesterday's meeting in Hot Springs and 
to Pat, W5VY for the arranging the meeting location. We had excellent 
attendance and it was great to see members from all over Arkansas make 
the trip Hot Springs. Rick, AI5P, was there and it was good to have Dave 
and Libby Jacques able to make the meeting also.

We had a very productive discussion regarding the topics contained in 
the email I sent out on Friday. There was a lot of great input. Here is 
a brief summary:

1. DXPedition Funding - Currently our policy is that a DXPedition must 
be in the top 50 most needed to be considered. The request is reviewed 
by the Executive Committee and a recommendation is presented to the 
members for vote on that recommendation at the next in-person meeting. 
If the location falls outside of this criteria a recommendation for 
funding may be presented on a case by case basis if the situation 
warrants.

Currently, ClubLog statistics are used to identify the most needed 
ranking of a location however that does not necessarily rank our ADXA 
member's needs. We discussed establishing a database, based on input 
from our members, that contains the DXCC entities they need and use this 
data in addition to ClubLog data in determining a recommendation. J, 
N5LKE and Pat, W5VY volunteered (were volunteered??) to investigate this 
matter and report at our next meeting.

When a request is sent to ADXA it is normally sent to myself, as 
President, or one of the other officers or to all of us. The EC is 
notified however discussion does not take place until the EC gets 
together just prior to the start of the meeting. Going forward, when a 
request is received we will notify the membership via email on this 
reflector so you will be aware of pending requests. The EC will then 
review the request prior to the meeting and present a recommendation for 
vote during the business meeting.

On this topic, we had received one request for funding from the T30GC 
Western Kiribati group. This location currently ranks 68 worldwide 
however it is #105 in North America. Based on this data the Executive 
Committee did not recommend funding. This recommendation was unanimously 
approved during the meeting.

2. Meetings, date and location - In my Friday email I brought up the 
topic of meetings. During our discussion the general consensus was to 
retain four meetings per year however we should review the current 
meeting dates to avoid conflicts. There was unanimous consent that the 
March meeting date to coincide with the Russellville hamfest has proven 
to be an excellent time and location and should be retained. There was 
general support to move the annual meeting date, currently set for the 
first Saturday in December, to possibly the second weekend in November 
to avoid the complication of scheduling a venue due to Christmas events 
and a major radio contest. The current September date seems to work fine 
however there was interest in working around the current June meeting 
date. One suggestion I received after the meeting presented the idea of 
holding an ADXA picnic/cookout in July. This has some potential.

Regarding meeting location, the general comments suggested hosting the 
annual meeting somewhere in central Arkansas within a 50 mile radius of 
Little Rock and rotate the June/September meeting between locations, 
possible meeting in the central Arkansas area on, say, even numbered 
years and in northwest Arkansas in odd numbered years. The suggestion 
has merit.

I want to strongly emphasize these are all just discussion items right 
now, absolutely nothing is being proposed however if something has merit 
after we continue to discuss this over the next 5 months I would like to 
take action at our annual meeting.

I want to again thank everyone for attending the meeting. I didn't get 
the total attendance number however I believe it was around 20 ADXA 
members and guests and I appreciate those who drove a good distance to 
attend.

The September meeting will be held somewhere in central Arkansas and the 
annual meeting is currently being reviewed for a northwest Arkansas 
location. I look forward to seeing everyone at both.

73 Joel W5ZN
ADXA President